Assistant Manager

3 weeks ago

Kuala Lumpur, Malaysia FashionValet Sdn Bhd Full time

As an Assistant Manager - HR & Admin, you be assisting the Head of People and will have the overall responsibility for assisting in the design and implementation of Group-wide policies, as well as assisting in the supervision of the People team and all HR-related activities.You will be serving as the voice (face) and representative of the People team at FashionValet Group and act as a liaison between the leaders and employees to ensure clear and consistent communication of all HR policies, activities and initiatives.

**Responsibilities** include but are not limited to:
**Administration**
- In charge of reviewing employee performance within the HR Administration department to ensure that employees are meeting standards, while also addressing issues that arise.
- Lead the Administrative department, ensuring the departmental operations remain smooth.
- In charge of monitoring and managing the office administrative function.
- Oversee and manage employee records and benefits, including health insurance.
- Oversee and manage the preparation of documents such as employee confirmation letters,termination letters, memos and such.
- To provide and upkeep monthly reporting for headcount.
- Responsible for providing professional advice when it comes to the interpretation of HR policies and procedures associated with employment legislation, talent management, performance management,recruitment, manpower planning, rewards strategies and employee engagement.
- To purchase and prepare office stationery and pantry supplies.
- Manage the maintenance and upkeep of our office and all Company assets.

**Payroll**
- Responsible for payroll team/employee performance and maintenance within FV Group.
- Manage the preparation of all payroll activities, including payroll payments and payroll management reports.
- Responsible for reviewing the Company’s payroll platform (whether internal or external) to ensure that payroll and its reporting are at kept at the highest standard and done in the most efficient way.
- To support in handling statutory related matters such as EPF related submissions etc.

**Employee Engagement**
- To put focus into the employees’ training and development through engagement activities and administering all HRDF claims for the Group.
- Plan and execute engagement and wellbeing initiatives for the Company.
- To constantly establish and maintain good rapport and team spirit among all employees at FV Group.
- In charge of ensuring that all organisational activities and initiatives are successfully deployed and communicated to all employees.
- Foster a culture of engagement, morale, positive workplace relationships, heightened productivity and employee retention.
- Identify and drive the communication across the Company, sharing best practices to facilitate continuous improvements wherever applicable.

**IR (Industrial Relations)**
- Assist the Head of People in IR-related issues/cases in conducting any domestic inquiry and actions to ensure all labour cases are properly handled.
- Able to provide guidance to management on IR policies and procedures, while taking into account the Employment Act and other HR practices to ensure the Company’s compliance with all legal requirements.
- To provide advice to management on resolving any employee or IR matters (where applicable).
- To assist the Head of People and/or represent the organisation on any labour disputes at PERKESO etc.

**Recruitment & Induction Management**
- Responsible for the full recruitment life cycle across all functions, while developing, amending and/or maintaining SOPs.
- To ensure that the recruitment tracker is kept up-to-date.
- Responsible for conducting interviews either through virtual video calls, phone calls or physical meets.
- To ensure that all open positions have well-defined Job Descriptions (JDs) and relevant content.
- Responsible for managing the end-to-end HR activities associated with recruitment, promotions,redesignations, internal transfers (between departments or entities), onboarding of new employees and offboarding.
- To connect with new employees via a 30-60-90 day touchpoint before the probation period comes to a close and to recommend actions as and when applicable/as required.

**Requirements**:

- At least 3 years of working experience within HR (Generalist)
- Malaysian citizen only or someone who has a valid working visa in Malaysia
- Strong foundation within the HR function
- Languages spoken - English and Bahasa Malaysia
- Effective and excellent verbal and written communication skills and leadership skills
- A problem-solver and critical thinker
- Aggressive, proactive and able to work under a fast-paced and challenging environment
- Able to work independently
- High attention to detail, meticulous, organised and possess strong analytical skills
- People-oriented and results driven
- NOT SHY

**Salary**: RM3,500.00 - RM4,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Maternity leave

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