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Personal Assistant

1 month ago

Kuala Lumpur, Malaysia Kanika (Malaysia) Sdn Bhd Full time

We are looking for a responsible Talent Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

Responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, and have great time management skills and general office management,

Create expense reports

Meeting agenda preparation

Travelling Arrangement & Accommodation

Company events

Filing and organization

Communication and correspondence

Coordinating meetings

Integrity and confidentiality

**Duties & Responsibilities**:

- Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- Handle all the day-to-day details, such as scheduling, travel, meeting preparation, and events
- Managing information flow in a timely and accurate manner.
- Acting as the point of contact among executives, employees, clients, and other external partners.
- Booking flights and arranging travel and accommodation
- Organising Events and Conferences meeting
- Take dictation, Agenda preparation,n and minutes to management
- Reporting to the management as a personal assistant
- Handle confidential information; organize and maintain files.
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling, and preparing reports, presentations and correspondence
- Managing databases and filing systems

**Administration Duties**
- Administration duties, arranging meeting schedules, maintaining a proper filing system of documents, arranging appointments, travelling arrangements/visa, booking tickets, flight schedule, & accommodation etc.
- Project - Property ( Indah Water / Cukai Tanah / Cukai Pintu / Fire Insurance / Maintenance Fee / etc ) Keep Track on Payment - Tenants Rental Pay Record & Tenancy maintenance.
- Assist in the recruitment & selection interviews, calling & arrangement review.

**Key Skills for PA**
Discretion and trustworthiness: you will often be party to confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Tact and diplomacy
Communication skills

**Requirements**:
Results in SPM, diploma or certification in Business Admin, Secretary would be considered.
Knowledge of office management systems and procedures
MS Office and English proficiency
Outstanding organisational and time management skills
Ability to multitask and prioritize daily workload
Excellent verbal and written communication skills

Shortlisted will be notified

KANIKA MALAYSIA

**Benefits**:

- Flexible schedule
- Free parking
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

Application Question(s):

- What is your expected salary pay?
- How old are you, age & date of birth?