Administrative Executive, Airasia Consulting

2 months ago


Sepang, Malaysia AirAsia Full time

**Responsibilities**

**Management, Coordination and Communication**
- Overseeing the daily administrative operations of the organization, which includes managing schedules/calendar, organizing meetings, managing claims, ordering supplies and coordinating between different departments and internal teams.
- Addressing and resolving administrative problems and inquiries; providing assistance and support to employees and management regarding administrative issues.
- Ensuring that office administrative procedures are in line with company policies and legal standards.

**Document Handling**
- Preparing, maintain, organizing and storing files, financial documents, contracts and records for easy access and retrieval if required
- Appointment Scheduling, Meeting management & Logistical Support
- Coordinate and schedule meetings, coordinating travel arrangements (Duty Travel) for team members
- Liaising with external stakeholders to coordinate meetings and confirm the meetings
- Ensure Rooms are booked for meetings and checked in as well as ensure all the ICT setup is ready for conference calls with participants dialed in
- Arrange refreshments for meeting with external parties
- Arranging travel, accommodations, and itineraries for the team, as well as planning and coordinating events.

**Financial Tasks**
- Assisting with budget preparation, expense management, handling billing and accounting tasks.
- Prepare PR/PO and manage payment for vendors.
- Sending invoices to clients and keeping track of billings and payments.
- Participating in or leading administrative projects, ensuring they are completed on time and within budget.
- Keeping track of expenses and ensure expenses are within budget.

**Human Resources Support**
- Assisting in the hiring process, maintaining employee records, org charts and handling payroll and benefits administration (as necessary).

**Research & Analysis**
- Assist with research for team projects
- Assist with any analysis as required

**Requirements**:

- Bachelor's Degree in any fields
- Proven experience as an Executive Administrative Assistant will be an added advantage
- High Proficiency in English - written and spoken
- High level of computer literacy
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office & Google Suites (Documents, Slides, Sheets)
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- Ability to be independent, resourceful and a problem solver

**We are all different** - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.



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