Facilities and Operation Manager

4 days ago


Kuala Lumpur, Malaysia TikTok Full time

The main point of contact for overall office facilities operation in Malaysia and any other assigned locations.
- Manage multiple vendors of hard skills to deliver services on time and within budget.
- Manage and prepare budgets, annual planning, perform cost control for the office operations.
- Financial administration inclusive of invoice processing; code and allocate to responsible Cost Centres.
- Monitor and provide reports including but not limited to operation trackers, site inspection and energy consumption.
- Ensure compliance of local legislation and regulations.
- Manage vendor procurement processes in accordance with agreed procurement guidelines; Involve and work with internal Procurement team and follow procurement best practices.
- Establish and maintain a positive rapport with internal and external stakeholders.
- Collaborate closely with our Enterprise Service Team to provide a productive and welcoming working environment to our employees.
- Manage office renovation projects, office relocation projects.
- Asset management and space planning.
- Manage office hand-over and defect follow
- up.
- Coordinate with project team on facilities advance planning and incorporation into design by participating in project call.
- Provide logistic support for any office event.
- Provide support where necessary for any planned and unplanned out of hours working.
- Perform other real estate related duties as assigned.

Must haves
- Meticulous, organized, good negotiator with strong hands-on mentality and able to work in a fast paced environment, including having flexibility to adjust and react to changing priorities.
- Able to travel within the region and provide on site real estate support.
- Have an ability to be a quick problem solver and learn how to manage a range of internal and external parties.

Nice to have
- Proactive, fast learner and ability to multi-task.
- Ability to work independently yet team player to work across different department.
- Passion for service and client focus.
- Tech company experience.


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