Assistant Facilities Manager

5 days ago

Kuala Lumpur, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

Job Roles & Responsibilities

The role of the assistance facility manager is to ensure that the facility is operating as it should on a daily basis by completing daily inspections and conducting repairs and maintenance. Here is a list of some of the things a Asst. Facility Manager is responsible for:

- sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology
- advising businesses on measures to improve the efficiency and cost-effectiveness of the facility
- supervising teams of staff across different divisions
- ensuring that basic facilities are well-maintained and conducting proactive maintenance
- dealing with emergencies as they arise
- managing budgets
- ensuring that facilities meet compliance standards and government regulations
- planning for the future by forecasting the facility’s upcoming needs and requirements
- overseeing any renovations, refurbishments, and building projects
- helping with office relocations
- ensuring employee and facility safety
- drafting maintenance reports

Successful asst. facilities managers rely on a number of different skills and competencies. They need to be able to maintain good relationships with a wide range of suppliers, employees, managers, contractors, executives, and other stakeholders. The workload of a asst. facility manager is complex and varied; they need to manage budgets, leverage technical knowledge, make quick decisions, and solve problems. They also benefit from the previous experience that will help them identify potential issues and resolve any issues as soon as possible. The modern asst. facility manager should also be able to understand and use technology like computerized maintenance management
systems (CMMS) to improve their work by enhancing productivity, reducing downtime, and streamlining their daily operations. For an in-depth look at CMMS.

Some of the qualities needed for Assistance Facilities Manager include:

- competent writing and communication skills - including the ability to communicate technical information
- relationship-building / landlord
- the ability to prioritize and multi-task
- time management skills
- teamwork, leadership, and motivational skills
- procurement and negotiation
- proactive thinking
- understanding of soft and hard service delivery
- passionate about delivering consistent excellence

Qualification & Experience Required
- Degree in equivalent or any related field
- At least 5-7 years of experience
- Able to generate management report
- Familiar with CMMS system
- Client orientated
- Managing manpower
- Able to manage Vendor / Supplier
- Good in time management.
- Fluent in English Specking and writing
- Able to generate and manage budget

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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