Executive Assistant to Chief Executive Officer

3 months ago

Kuala Lumpur, Malaysia Forest Interactive Sdn Bhd Full time

Forest Interactive develops scalable mobile platforms to connect mobile operators, content providers, and game publishers with their subscribers. With over 17 years of industry experience, Forest Interactive has expanded to include a diverse workforce of 20+ nationalities.

Delivering content subscription services, digital voucher and e-commerce platforms, and mobile apps for all ages, Forest Interactive operates in more than 30 countries, servicing 90+ mobile operators and 100+ content partners with the capacity to reach over one billion subscribers worldwide.

As an organization which respects diversity and self-development, we are always on the lookout for young talents we could groom and develop further on becoming successful leaders with the right values.

**What we will be offering**:

- A dynamic young team where information sharing is practiced, transparency is upheld, and ideas are welcomed.
- A supportive environment as well as the ability to upskill yourself with soft skill and hard skill from tech industry.
- Team outings with as well as development retreats to stay up to date with the latest offerings and tech knowledge.
- Hybrid Work Arrangement and flexible working hours.
- Upskilling, training, and self-development programs.
- Office Meal Allowance, health, and medical coverage together with birthdays and considerable annual leaves.

**Brief Insight of the role**

**What would the roles be?**
- You will need to provide a comprehensive secretarial and administration service to the CEO across the work range
- You will need to develop, maintain and review administration systems to achieve maximum efficiency
- You will be maintaining and organizing the CEO’s diary, filing system and all other relevant areas as necessary
- You will be supporting the CEO in the projects, proposals, bids, etc. through research, consultation, team-management
- You will need to draft speeches, articles, briefings, and project proposals as requested by the CEO
- You will professionally represent the organization at sector networking events
- You will need to facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also, by arranging refreshments, seating and taking minutes if required to do so
- You will be responding to other stakeholder queries in a timely and professional manner, both orally and in writing
- You will need to coordinate all senior management travel arrangements
- You will need to maintain the complaints file and ensure all complaints are responded to within target timescales
- You will need to maintain and continuously keep up to date all CEO’s mailing lists
- You need to ensure the effective management and update of all relevant databases
- You will need to liaise positively and professionally with colleagues and visitors
- You will need to perform any other duties commensurate with the accountabilities of the post
- You will need to prepare expense report for the CEO

**What are the pre-requisites?**
- You have excellent command of spoken and written English and ability to communicate at all levels
- You are proficient in **Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms**:

- You have strong intrapersonal skills with an approachable personality
- You have excellent writing and strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- You have proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- You have good knowledge of database systems and processes
- You have the ability to work under pressure to agreed deadlines and adapt to change
- You have the ability to work in a flexible manner - out of hours as required
- You have the ability to represent the company externally with key stakeholders.

**Job Type**: Permanent

Pay: RM2,600.00 - RM5,000.00 per month

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