Executive Assistant

1 month ago

Subang Jaya, Malaysia Asia Pacific Schools Full time

**Description**

**JOB DESCRIPTION**
Job title: Executive Assistant

Reporting to: Executive Principal (Campus Principal)

Purpose of Role
- Post holder will be responsible for the efficient running of the Principal’s office, providing excellent administrative support and highly confidential support services.

ISP Principles

**Begin with our children and students**. **Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect**. **We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Learn continuously**. **Getting better is what drives us. We positively engage in personal and professional development and school improvement.

Key Responsibilities
- Support the Principal to efficiently and effectively lead the school.
- Understand and build relationships with parents, students, staff and overall school community.
- Liaise promptly and efficiently with external organizations and professional bodies, where appropriate.
- Ensure that welcoming and supportive interactions occur with all who communicate with the school.
- Work with discretion and confidentiality.
- Ability to deal with difficult situations or unexpected events and support those involved.
- Ability to identify ways of delivering a high-quality service.
- Manage and maintain Principal’s calendar and appointments.
- Manage the processing, filing and archiving of papers, reports and other correspondence in a timely manner.
- Maintain a file for any matters requiring follow-up or to be reviewed by the Principal on a future date.
- Manage events organized through the Principal’s office including venue and travel bookings, conference bookings, catering, resourcing, etc.
- Source and collage background information for the Principal prior to any meetings, if and when instructed.
- Reconcile Principal’s expenses and school credit card statements.
- Organize flowers, cards, and other forms of recognition of staff on behalf of the Principal as the need arises.
- Provide administrative support to the head of parent services in matters relating to open days, school events, etc.
- Prepare and distribute agendas and associated paperwork and take minutes for selected meetings as required.
- Where appropriate, assist the admissions and marketing team with proofreading school publications as instructed.
- Respond to enquiries on behalf of the Principal within authorized delegation.
- Carry out any other duties as assigned by the Principal.

**OTHER EXPECTATIONS**
- Fully and positively participate in the school’s performance appraisal scheme to develop and enhance personal and service performance.
- Undertake any other reasonable duties requested/assigned as required by Senior Leadership Team (SLT) or Line Manager (HOD), especially regarding the school’s administrative functions.
- Ensure that school policies including those relating to Safeguarding, Race Equality, Equal Opportunities, Code of Conduct and Health & Safety are adhered to.
- (Please note that this Job Description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar level/nature undertaken within the section are not excluded because they are not itemized. The duties of this post could vary from time to time because of new legislation; changes in technology or policy and in that case appropriate training may be given to enable the post holder to undertake this new/varied work.)_

The Asia Pacific Schools promotes equality and is an equal opportunity employer that prohibits discrimination and harassment of any kind. We are committed to diversity and inclusion, as well as providing employees with a work environment that is free of discrimination and harassment.

Skills, Qualifications and Experience
- Strong interpersonal skills, keen to motivate and effectively educate and connect department managers and staff regarding HR matters. A tertiary qualification in business or its equivalent
- Previous experience in a similar role preferred
- Excellent communication skills in both English and Bahasa Malaysia
- Strong interpersonal and people skills crucial
- Excellent time management skills with an ability to prioritize tasks and meet deadlines
- Demonstrate initiative and strong problem-solving skills with an ability to improve processes and work practices
- Excellent command of oral and written English and Bahasa Malaysia.
- Ability to start as soon as possible

Person specification
- Comfortable working in a highly visible role.
- Positive, go-getter. Able to adapt to changing workload demands and new school challenges.
- Exceptional analytical and problem-solving skills.
- Possess a high degree of c

  • Payroll Assistant Manager

    2 weeks ago

    Subang Jaya, Malaysia Carleton Executive Search Full time

    Must have people management skill - Handle payroll for 1800 headcount, - This role will have 3 direct reports, (1 Senior Executive, 2 Executives) - Must have people management skill - Careful, detailed, must know enhancement, understand what needs to be upgrade, understand process of payroll - Committed, must be able to work on public holiday if rushing to...

  • Executive Assistant

    1 week ago

    Subang Jaya, Selangor, Malaysia Innoquest Pathology Sdn. Bhd. Full time

    We are seeking a highly skilled and organized Executive Assistant to provide comprehensive support to our executive team. The Executive Assistant will play a pivotal role in ensuring the smooth functioning of daily operations and enabling our executives to focus on strategic decision-making. The Executive Assistant serves as a key point of contact and...

  • Executive Assistant

    3 weeks ago

    Subang Jaya, Malaysia Zenith Group Sdn Bhd Full time

    **Job Description: Executive Assistant** **Responsibilities**: **Qualifications**: Required: High school diploma or equivalent (bachelor's degree preferred). Proven experience as executive assistant or in similar role. Proficient in Microsoft Office Suite and other relevant software. Strong organizational, time management, multitasking skills. Excellent...

  • Store Assistant

    1 week ago

    Subang Jaya, Selangor, Malaysia CXL Executive Sdn Bhd Full time

    Store Assistant - Immediate Hiring/Rotational Shift- Working Hours: Total 45 working hours per week (2 off days - rotational)Monday - Sunday : 1st shift (9.30 am pm) - 1 hour break2 shift am pm) - 1 hour break- Location : 28, Jalan 223, 46100, Petaling Jaya (preferable those possess own transport)- Basic Salary : RM2,000 + OT (if needed)- Allowances : RM 200...

  • Warehouse Operations

    1 week ago

    Subang Jaya, Malaysia CXL Executive Sdn Bhd Full time

    **POSITIONS AVAILABLE**: - Warehouse Inventory Executive - Warehouse Team Lead - Warehouse Checker - Warehouse Executive - Warehouse Admin Assistant - Account Receivable Executive - Trade Marketing Executive **CONTRACT DURATION**: 12 Months (Convertible to Permanent) **SALARY**: Till RM4,500 / Per Month **WORK LOCATION**: - Taman Perindustrian UEP, 47600....

  • Executive Assistance

    1 week ago

    Subang Jaya, Selangor, Malaysia Agensi Pekerjaan ASK Resources Sdn Bhd Full time

    [RN] Our client is a listedcompany manufactures and trades electronic products and components.As the Personal Assistant to the Senior Vice President of Business Development & Investment, you will play a pivotal role in ensuring the smooth functioning of the executive's office.You will be responsible for managing the executive's schedule, coordinating...

  • Executive Assistant

    1 week ago

    Subang Jaya, Selangor, Malaysia Zenith Group Sdn Bhd Full time

    Job Description: Executive AssistantResponsibilities:Qualifications:Required: High school diploma or equivalent (bachelor's degree preferred). Proven experience as executive assistant or in similar role. Proficient in Microsoft Office Suite and other relevant software. Strong organizational, time management, multitasking skills. Excellent written and verbal...

  • Executive Assistant

    1 week ago

    Subang Jaya, Selangor, Malaysia 3D Advertisers Full time

    Join Us in Batumi, Georgia for an Exciting, Multifaceted RoleAre you a bilingual professional fluent in Mandarin and English, seeking a dynamic role in an international setting? We are looking for a skilled Executive Assistant & Translator to join our executive team in Batumi, Georgia. This position is ideal for someone who excels in translation,...

  • Assistant Manager, Accounts

    2 weeks ago

    Subang Jaya, Malaysia Career Channel Executive Search Full time

    In general supervision, the Assistant Manager, Accounts & Administration (Asst Mgr - AA) is responsible to implement and oversee the effective management of issues pertaining to accounting, and administration of the company to achieve the highest rate of return on assets under his/her control and consistent with the policies and procedures of the...

  • Logistic Admin Assistant

    3 weeks ago

    Subang Jaya, Malaysia Cxl executive Full time

    **Start date: Immediate Hiring** - Location: Taman Perindustrian UEP, 47600 Subang Jaya, Selangor. - Working Hours: Monday - Friday / 8.00 AM - 5.00 PM - Salary: RM1,500 - RM2,000 (Depends experience) **Job Responsibility**: - Manage the inbound loads and coordinate to ensure accurate arrival times - Check, confirm, inform shipment details and follow up on...

  • Logistic Admin Assistant

    2 weeks ago

    Subang Jaya, Malaysia Cxl executive Full time

    **Start date: Immediate Hiring** - Location: Taman Perindustrian UEP, 47600 Subang Jaya, Selangor. - Working Hours: Monday - Friday / 8.00 AM - 5.00 PM - Salary: RM1,500 - RM2,000 (Depends experience) **Job Responsibility**: - Manage the inbound loads and coordinate to ensure accurate arrival times - Check, confirm, inform shipment details and follow up on...

  • Warehouse Admin Assistant

    2 weeks ago

    Subang Jaya, Malaysia CXL Executive Sdn Bhd Full time

    **POSITION TITLE**:Warehouse Admin Assistant (Subang Jaya) **CONTRACT DURATION**:1 Year (Convertible to Permanent) **SALARY**:Up till RM2,300 + Allowances / Per Month **WORK LOCATION**: Taman Perindustrian UEP, 47600. Subang Jaya, Selangor. **WORKING HOURS**: - **SHIFT A**: ( Mon-Fri: 8AM-5PM & Sat: 8AM-1PM ) - **SHIFT B**: ( Mon-Fri: 1PM-10PM & Sat:...

  • Executive Assistant to CEO

    1 week ago

    Subang Jaya, Selangor, Malaysia Lotus Desaru Beach Resort Full time

    As the Executive Assistant to the CEO and CFO, you will play a critical role in managing and coordinating the day-to-day administrative tasksYour responsibilities will include:Key Responsibilities:Administrative Support: Manage and maintain the schedules of the CEO and CFO, including appointments, meetings, and travel arrangements. Handle confidential...

  • Executive Assistant

    1 week ago

    Subang Jaya, Selangor, Malaysia GSK Full time

    Site Name: Petaling Jaya Horizon PenthousePosted Date: Apr 5 2024Are you looking for an administrative support role that enhances your project management experience and allows you to support senior leadership in a global environment? If so, this Executive Assistant role could be an exciting opportunity to explore.As Executive Assistant, you will provide end...

  • Nutritionist (Nearby Lrt Asia Jaya) - Immediate

    1 week ago

    Subang Jaya, Selangor, Malaysia CXL Executive Full time

    NUTRITISIONIST (nearby LRT Asia Jaya) - IMMEDIATE HIRING/ROTATIONAL SHIFT- Working Hours : Total 45 working hours per week- Working Days : Monday Sunday (rotational off day)- Working Shift:1st shift (9.30 am pm) - 1 hour break2 shift am pm) - 1 hour break- Intake : July 2023 (Immediate Hiring) Location : 28, Jalan 223, 46100, Petaling Jaya (preferable those...

  • Nutritionist - Immediate Hiring

    1 week ago

    Subang Jaya, Selangor, Malaysia CXL Executive Full time

    NUTRITISIONIST - IMMEDIATE HIRING/ROTATIONAL SHIFT- Working Hours : Total 45 working hours per week- Working Days : Monday Sunday (rotational off day)- Working Shift :1st shift (9.30 am pm) - 1 hour break2 shift am pm) - 1 hour break- Intake : July 2023 (Immediate Hiring) Location : 28, Jalan 223, 46100, Petaling Jaya (preferable those possess own...

  • Beautician (Nearby Lrt Asia Jaya) - Immediate Hiring

    1 week ago

    Subang Jaya, Selangor, Malaysia CXL Executive Full time

    BEAUTICIAN (Nearby LRT Asia Jaya) - IMMEDIATE HIRING/ROTATIONAL SHIFT- Position : Beautician/Product Advisor- Working Hours : Total 45 working hours per week (2 off days/rotational)- Working Days:Monday Sunday- Working Shift:1st shift (9.30 am pm) - 1 hour break2 shift am pm) - 1 hour break- Location : 28, Jalan 223, 46100, Petaling Jaya (preferable those...

  • Executive Assistant to Managing Director

    2 months ago

    Subang Jaya, Malaysia IFV GROUP SDN BHD Full time

    As an Executive Assistant to the Managing Director, your role involves providing comprehensive administrative and organizational support. You will manage both professional and personal tasks for the Managing Director, requiring discretion, strong communication skills, and professionalism. It is crucial to the smooth operation of the executive office. As an...

  • Executive Assistant

    1 week ago

    Subang Jaya, Selangor, Malaysia GSK Full time

    Site Name: Petaling Jaya Horizon PenthousePosted Date: Jun Are you looking for an administrative support role that enhances your project management experience and allows you to support senior leadership in a global environment? If so, this Executive Assistant role supporting our Business Unit Manager, could be an exciting opportunity to explore.As Executive...

  • Accounting Manager

    1 week ago

    Subang Jaya, Selangor, Malaysia Executive Compass Full time

    Assisting the Head of Finance in all Accounting reporting functions, Tax, Costing and Cash Flow management Manage the daily operations of the department including quarterly, half yearly and annual reporting Establish proper accounting processes and enforce proper methods and internal controls Handling of all ad hoc reports and assignments Liaise with Audits,...