Executive Assistant

6 months ago

Subang Jaya, Malaysia Asia Pacific Schools Full time

**Description**

**JOB DESCRIPTION**
Job title: Executive Assistant

Reporting to: Executive Principal (Campus Principal)

Purpose of Role
- Post holder will be responsible for the efficient running of the Principal’s office, providing excellent administrative support and highly confidential support services.

ISP Principles

**Begin with our children and students**. **Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect**. **We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Learn continuously**. **Getting better is what drives us. We positively engage in personal and professional development and school improvement.

Key Responsibilities
- Support the Principal to efficiently and effectively lead the school.
- Understand and build relationships with parents, students, staff and overall school community.
- Liaise promptly and efficiently with external organizations and professional bodies, where appropriate.
- Ensure that welcoming and supportive interactions occur with all who communicate with the school.
- Work with discretion and confidentiality.
- Ability to deal with difficult situations or unexpected events and support those involved.
- Ability to identify ways of delivering a high-quality service.
- Manage and maintain Principal’s calendar and appointments.
- Manage the processing, filing and archiving of papers, reports and other correspondence in a timely manner.
- Maintain a file for any matters requiring follow-up or to be reviewed by the Principal on a future date.
- Manage events organized through the Principal’s office including venue and travel bookings, conference bookings, catering, resourcing, etc.
- Source and collage background information for the Principal prior to any meetings, if and when instructed.
- Reconcile Principal’s expenses and school credit card statements.
- Organize flowers, cards, and other forms of recognition of staff on behalf of the Principal as the need arises.
- Provide administrative support to the head of parent services in matters relating to open days, school events, etc.
- Prepare and distribute agendas and associated paperwork and take minutes for selected meetings as required.
- Where appropriate, assist the admissions and marketing team with proofreading school publications as instructed.
- Respond to enquiries on behalf of the Principal within authorized delegation.
- Carry out any other duties as assigned by the Principal.

**OTHER EXPECTATIONS**
- Fully and positively participate in the school’s performance appraisal scheme to develop and enhance personal and service performance.
- Undertake any other reasonable duties requested/assigned as required by Senior Leadership Team (SLT) or Line Manager (HOD), especially regarding the school’s administrative functions.
- Ensure that school policies including those relating to Safeguarding, Race Equality, Equal Opportunities, Code of Conduct and Health & Safety are adhered to.
- (Please note that this Job Description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar level/nature undertaken within the section are not excluded because they are not itemized. The duties of this post could vary from time to time because of new legislation; changes in technology or policy and in that case appropriate training may be given to enable the post holder to undertake this new/varied work.)_

The Asia Pacific Schools promotes equality and is an equal opportunity employer that prohibits discrimination and harassment of any kind. We are committed to diversity and inclusion, as well as providing employees with a work environment that is free of discrimination and harassment.

Skills, Qualifications and Experience
- Strong interpersonal skills, keen to motivate and effectively educate and connect department managers and staff regarding HR matters. A tertiary qualification in business or its equivalent
- Previous experience in a similar role preferred
- Excellent communication skills in both English and Bahasa Malaysia
- Strong interpersonal and people skills crucial
- Excellent time management skills with an ability to prioritize tasks and meet deadlines
- Demonstrate initiative and strong problem-solving skills with an ability to improve processes and work practices
- Excellent command of oral and written English and Bahasa Malaysia.
- Ability to start as soon as possible

Person specification
- Comfortable working in a highly visible role.
- Positive, go-getter. Able to adapt to changing workload demands and new school challenges.
- Exceptional analytical and problem-solving skills.
- Possess a high degree of c

  • Payroll Assistant Manager

    5 months ago

    Subang Jaya, Malaysia Carleton Executive Search Full time

    Must have people management skill - Handle payroll for 1800 headcount, - This role will have 3 direct reports, (1 Senior Executive, 2 Executives) - Must have people management skill - Careful, detailed, must know enhancement, understand what needs to be upgrade, understand process of payroll - Committed, must be able to work on public holiday if rushing to...

  • Sales Professional

    2 months ago

    Subang Jaya, Selangor, Malaysia Business Executive Coach Full time

    Job Summary:We are seeking a highly motivated and results-driven Sales Executive to join our team at Business Executive Coach. As a Sales Executive, you will be responsible for promoting and selling our products to clinics, hospitals, and other customers, while working to achieve sales targets and quotas set by the company.Key Responsibilities:Develop and...

  • Executive Assistant

    5 months ago

    Subang Jaya, Malaysia Zenith Group Sdn Bhd Full time

    **Job Description: Executive Assistant** **Responsibilities**: **Qualifications**: Required: High school diploma or equivalent (bachelor's degree preferred). Proven experience as executive assistant or in similar role. Proficient in Microsoft Office Suite and other relevant software. Strong organizational, time management, multitasking skills. Excellent...

  • Warehouse Operations

    5 months ago

    Subang Jaya, Malaysia CXL Executive Sdn Bhd Full time

    **POSITIONS AVAILABLE**: - Warehouse Inventory Executive - Warehouse Team Lead - Warehouse Checker - Warehouse Executive - Warehouse Admin Assistant - Account Receivable Executive - Trade Marketing Executive **CONTRACT DURATION**: 12 Months (Convertible to Permanent) **SALARY**: Till RM4,500 / Per Month **WORK LOCATION**: - Taman Perindustrian UEP, 47600....

  • Assistant Manager, Accounts

    5 months ago

    Subang Jaya, Malaysia Career Channel Executive Search Full time

    In general supervision, the Assistant Manager, Accounts & Administration (Asst Mgr - AA) is responsible to implement and oversee the effective management of issues pertaining to accounting, and administration of the company to achieve the highest rate of return on assets under his/her control and consistent with the policies and procedures of the...

  • Logistic Admin Assistant

    5 months ago

    Subang Jaya, Malaysia Cxl executive Full time

    **Start date: Immediate Hiring** - Location: Taman Perindustrian UEP, 47600 Subang Jaya, Selangor. - Working Hours: Monday - Friday / 8.00 AM - 5.00 PM - Salary: RM1,500 - RM2,000 (Depends experience) **Job Responsibility**: - Manage the inbound loads and coordinate to ensure accurate arrival times - Check, confirm, inform shipment details and follow up on...

  • Logistic Admin Assistant

    5 months ago

    Subang Jaya, Malaysia Cxl executive Full time

    **Start date: Immediate Hiring** - Location: Taman Perindustrian UEP, 47600 Subang Jaya, Selangor. - Working Hours: Monday - Friday / 8.00 AM - 5.00 PM - Salary: RM1,500 - RM2,000 (Depends experience) **Job Responsibility**: - Manage the inbound loads and coordinate to ensure accurate arrival times - Check, confirm, inform shipment details and follow up on...

  • Warehouse Admin Assistant

    5 months ago

    Subang Jaya, Malaysia CXL Executive Sdn Bhd Full time

    **POSITION TITLE**:Warehouse Admin Assistant (Subang Jaya) **CONTRACT DURATION**:1 Year (Convertible to Permanent) **SALARY**:Up till RM2,300 + Allowances / Per Month **WORK LOCATION**: Taman Perindustrian UEP, 47600. Subang Jaya, Selangor. **WORKING HOURS**: - **SHIFT A**: ( Mon-Fri: 8AM-5PM & Sat: 8AM-1PM ) - **SHIFT B**: ( Mon-Fri: 1PM-10PM & Sat:...

  • Executive Assistant to Managing Director

    7 months ago

    Subang Jaya, Malaysia IFV GROUP SDN BHD Full time

    As an Executive Assistant to the Managing Director, your role involves providing comprehensive administrative and organizational support. You will manage both professional and personal tasks for the Managing Director, requiring discretion, strong communication skills, and professionalism. It is crucial to the smooth operation of the executive office. As an...

  • Account Receivable Specialist

    5 months ago

    Subang Jaya, Malaysia CXL Executive Sdn Bhd Full time

    **POSITION TITLE**:Account Receivable Specialist **CONTRACT DURATION**:12 Months (Convertible to Permenant) **SALARY**:Basic (RM3,000 till RM4,200) + Monthly Allowance (RM200) **WORK LOCATION**: Taman Perindustrian UEP, 47600. Subang Jaya, Selangor. **WORKING HOURS**:Monday - Friday, 08:00AM - 05:00PM **JOB DESCRIPTION** **KEY ACCOUNTABILITIES**: -...

  • Marketing Executive

    5 months ago

    Subang Jaya, Malaysia Dropee Full time

    **Job Summary: The Marketing Executive (Enterprise) is responsible to assist the Head of Enterprise and Enterprise team to execute marketing campaigns or initiatives to drive growth and. Marketing Executive will work closely with internal and external stakeholders in driving marketing initiatives and performance aligning to Borong’s brand, marketing, and...

  • R&d Assistant

    5 months ago

    Subang Jaya, Malaysia MacFood Services (M) Sdn Bhd Full time

    Duties & Responsibilities 1. Assist to prepare sample for internal evaluation or customer request. 2. Assist to collect raw material from production. 3. Assist in monitoring, collecting data and cascading information to R&D executive and production specialist during trial or production run. 4. Ensure lab cleanliness and organization - kitchen, freezer,...

  • Company Secretary Assistant

    7 months ago

    Subang Jaya, Malaysia Wong Chau Hwa & Co Full time

    **Responsibilities**: - Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc. - Attend meetings and keep minutes. - Receive and screen phone calls and redirect them when appropriate. - Make travel arrangements for executives. - Handle confidential documents ensuring they remain secure. - Prepare invoices or...

  • Sales Assistant

    5 months ago

    Subang Jaya, Malaysia Talent Houz Full time

    Position Title**:Sales Executive** Industry**:Trading (Civil Material)** Location**:Klang** **About the Job** We are seeking a motivated and ambitious Junior Sales Executive to join our sales team. As a Junior Sales Executive, you will be responsible for assisting in the sales process, building relationships with customers, and contributing to the...

  • Personal Assistant Admin

    5 months ago

    Subang Jaya, Malaysia 3E Worldwide Sdn Bhd Full time

    **Responsibilities**: - Manage and organize schedules, appointments, and meetings for the executive team/manager/individual. - Draft, format, and proofread documents, reports, presentations, and other materials as needed. - Maintain filing systems, databases, and records. - Provide personal support, including managing personal appointments, handling...

  • Personal Assistant

    5 months ago

    Subang Jaya, Malaysia 3E Worldwide Sdn Bhd Full time

    **Responsibilities**: - Manage and organize schedules, appointments, and meetings for the executive team/manager/individual. - Draft, format, and proofread documents, reports, presentations, and other materials as needed. - Maintain filing systems, databases, and records. - Provide personal support, including managing personal appointments, handling...

  • Sales Associate

    5 months ago

    Subang Jaya, Malaysia CXL Executive Sdn Bhd Full time

    Salary**:RM1500 + Allowance + Commission (up to RM4000)** Working Hours**:8.30 AM - 5.30 PM** Working Day**:Monday - Friday** **Description**: - To monitor and track order status until complete - To deliver sales targets for outlets as per set by the company - To assist outlet manager in strategies and plan improvement of sales of the...

  • Junior Marketing Assistant

    7 months ago

    Subang Jaya, Malaysia Big Corridor Sdn Bhd Full time

    **Role Overview**: As a Junior Marketing Assistant, you will play a vital role in supporting our Brand Director and Brand Manager, contributing to the overall success of our brand and marketing initiatives. This position offers an excellent opportunity for a fresh graduate to gain valuable experience in the marketing field while working alongside a talented...

  • Account Assistant

    5 months ago

    Subang Jaya, Malaysia SIMPLE LIFE INTERNATIONAL HOLDING SDN BHD Full time

    Fresh Graduate are welcome We are looking for an Accounts Assistant/Clerk/Executive to assist in upkeeping the company's account (bookkeeping), handling purchasing and maintenance, Invoicing and payments, payroll and maintaining the company's management accou - Perform all daily data entry include Daily Sales,Invoice ,Cash Book,Bank Recond and Purchase...

  • Admin Assistant

    5 months ago

    Subang Jaya, Malaysia UMR Strategic Sdn Bhd Full time

    We are looking for an admin assistant to assist in our Marketing department. **Job Descriptions**: - 1. Coordinate with Key Account Managers and Key Account Executives to achieve sales objectives. 2. Maintain accurate and complete customer account information. 3. Provide responses to customer inquiries in a professional manner. 4. Resolve customer...