Company Secretary Assistant

8 months ago


Subang Jaya, Malaysia Wong Chau Hwa & Co Full time

**Responsibilities**:

- Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes.
- Receive and screen phone calls and redirect them when appropriate.
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.

**Requirements**:

- Proven experience as executive secretary or similar administrative role.
- Excel in MS Office and ‘back-office’ software (e.g. ERP).
- Good understanding of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Experience with basic research methods and reporting techniques.
- Strong organizational and time-management skills.
- Excellent communication and negotiation abilities.
- Integrity and confidentiality.
- Possess at least a Bachelor's Degree in business administration or relative field.



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