Executive, Sales

5 months ago

Shah Alam, Malaysia UD Trucks Full time

**Executive, Sales & Order Planning**
**Department : Hub Malaysia (BP63000)**

**Role description**
The main responsibility is to coordinate with importers and internal stakeholders from order planning to truck deliveries to importers: all logistics, invoicing instructions, order planning/order book/order intake/invoices/inventory follow up for all the countries within the hub and assist the Business Controller for Estimate.

**Responsibilities**
- Responsible for coordinating the lead time information and movement of trucks from factories located in Asia to private importers and body builders, planning importers or customers LC, sending shipping and vehicle invoicing instructions, sales notes with pricing, issuing required documents) for export.
- Change management in term of the agility to adapt to changing environment for S&OP and to execute warnings & advice for S&OP
- Secure the order planning activities according to target delivery date by maintaining good level of coordination with production and S&OP team, monitoring the deadlines, conducting orders swapping and cancellation, finding available slots to fulfil order demand from importer.
- Propose demand program to management by optimizing the allocated program to achieve target sales and profitability.
- Lead the Demand Review Meeting for hub Malaysia, prepare sales summary report with order intake, order book, invoices and inventory at importer and hub level.
- Key market contact for trucks logistics related matters, secure effective information flow between factories, order planning department, delivery & invoicing department, private importer, and body builders.
- Prepare monthly orderbook delivery report in an accurate and timely manner for importer to prepare sales forecast and inventory management.
- Organize the LC process by sending the LC opening request to importers according to UD framework, secure LC confirmation from trade finance and timely shipment of trucks.
- Prepare monthly detailed market share report for key markets (MYS, VN, PH, HKG and SGP) in a timely manner.
- Analyze the market data and provide insightful information on the commercial vehicle market trend and segmentation to internal stakeholders.
- Support business controller, sales directors, general managers and MD for Business Review Meeting presentations and any other relevant material.
- Support Business Controller to provide volume, product mix and price by market for each Estimate as well as market retail information (retail sales forecast & retail inventory forecast)
- Discharge such other duties and responsibilities that may be directed by the immediate supervisor

The above list of job duties is not exclusive or exhaustive and may be change reasonably based on situation
Job descriptions shall be regularly reviewed to ensure they are an accurate representation of the job

**Key interfaces**
- Importers
- TSA Factory (or any additional UD Trucks or affiliates factories) mainly TSSC team
- Ageo Factory
- Trade Finance for credit limit and LC matters
- Body builders occasionally
- UD Trucks international sales support functions (logistics, marketing etc)

**Key targets and results**
- Day Inventory Outstanding
- Individual unit sales as per last estimates

**Required knowledge/experience**
- Excellent knowledge about logistics and order to export processes for at least 2-5 years, preferably in the automotive industry
- Knowledge of Asian countries import procedures
- Knowledge of marketing
- Existing experience and business acumen of the Japanese truck brand in South East Asia is a major plus
- Highly computer literate (Microsoft Office suite)
- Customer mindset
- Structured and organized
- Communication skills - fluent in English, written and verbal
- Able to work independently and delivers on time
- Ability to work in a multi-cultural team, partly based abroad
- Conscientious, integrity and team player qualities are essential
- Any South East Asian language is an advantage

**About UD Trucks**

Part of the Isuzu group, UD Trucks is a global leading international commercial vehicle solutions provider headquartered in Japan. At UD Trucks, we are defining the next generation of smart logistics solutions through advanced innovations in automation, electro mobility and connectivity. UD Trucks develops, manufactures and sells a wide range of heavy, medium and light-duty trucks, operating in more than 60 countries across all continents. Our trucks and people go the extra mile for our customers and business partners, day in and day out.

We are an 8,000+ strong team of colleagues with 40 nationalities who bring diversity and passion in delivering our products and services. We trust each other, work collaboratively and embrace change. At UD Trucks, our purpose is Better Life - to make life better for people and the planet. We have developed a culture that promotes:
**Diverse and friendly culture** - Strong culture of diversity and inclusion, organizing annual events, daily a

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