Admin Logistic

5 months ago

Puncak Alam, Malaysia LINGTEC Instruments Sdn Bhd Full time

Providing administrative support within the context of logistics and supply chain operations. This role focuses on ensuring the smooth functioning of administrative tasks that are essential for efficient logistics processes. Here's an overview of the job scope:

- Documentation Management: Handling and organizing various types of documentation related to logistics operations, including shipping records, invoices, purchase orders, and customs paperwork.
- Data Entry and Record Keeping: Entering data accurately into databases, spreadsheets, and other software systems to maintain up-to-date records of shipments, inventory levels, and logistics activities.
- Communication Coordination: Facilitating communication between different teams, departments, suppliers, and customers to ensure everyone is informed about logistics updates and changes.
- Scheduling and Coordination: Assisting in scheduling shipments, deliveries, and transportation routes to ensure timely and efficient movement of goods.
- Inventory Tracking: Helping to monitor inventory levels and participating in inventory counts or audits to ensure accurate stock records.
- Supplier Liaison: Coordinating with suppliers to track orders, confirm delivery dates, and address any discrepancies or issues.
- Documentation Compliance: Ensuring that all required documentation is accurate, complete, and compliant with relevant regulations and standards.
- Problem Resolution: Assisting in addressing logistics-related issues, such as delayed shipments, missing items, or discrepancies between orders and deliveries.
- Administrative Support: Providing general administrative support to the logistics team, including handling correspondence, scheduling meetings, and maintaining filing systems.
- Reporting: Compiling and generating regular reports on logistics performance, inventory levels, and other relevant metrics.
- Cost Tracking: Assisting in tracking logistics-related costs, such as transportation expenses, storage fees, and other related expenditures.
- Coordination with Transportation Providers: Communicating with carriers, freight forwarders, and other transportation partners to ensure the seamless movement of goods.
- Process Improvement: Identifying opportunities for process improvements within administrative logistics tasks and suggesting ways to streamline operations.
- Compliance and Regulations: Ensuring adherence to regulations related to logistics activities, such as customs regulations and transportation laws.
- Collaboration: Working closely with various departments, such as procurement, sales, and finance, to ensure effective coordination and communication.
- Cross-Functional Support: Assisting with other administrative tasks as needed across different areas of the organization.

**; Requirements**:
- An Admin Logistic role requires strong organizational skills, attention to detail, the ability to manage multiple tasks simultaneously, and effective communication skills. This position plays a crucial role in supporting the logístical operations of a company by handling the administrative aspects that keep the supply chain running smoothly.
- Education: A diploma or equivalent in fields like logistics, supply chain management, business administration, or a related field.
- Experience: Prior experience in administrative roles, logistics, supply chain management, or a related field is often preferred. Experience in data entry, record keeping, coordination, or customer service can be beneficial.
- Attention to Detail: Given the importance of accuracy in logistics documentation and record keeping, a strong attention to detail is crucial to prevent errors and ensure smooth operations.
- Communication Skills: Effective communication skills are essential for coordinating with various teams. Clear and concise communication helps prevent misunderstandings and delays.
- Organizational Skills: The ability to manage multiple tasks, track shipments, and keep records organized is vital for success in an administrative logistics role.
- Problem-Solving: Logistics can encounter unexpected issues, so the ability to think on your feet, troubleshoot problems, and find practical solutions is valuable.
- Collaboration: Logistics involves working with different teams, both internally and externally. Being a team player who can collaborate effectively is important.
- Time Management: Coordinating shipments, deliveries, and various tasks requires effective time management to ensure that everything is done efficiently.
- Regulatory Knowledge: Understanding of relevant regulations and compliance requirements in logistics, such as customs regulations, can be beneficial.
- Adaptability: Logistics can be dynamic, so being able to adapt to changes in schedules, priorities, and processes is important.
- Language: Fluent in Chinese, English speaking and writing.

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