Executive Assistant

1 week ago

Kuala Lumpur, Malaysia OX Human Resources Full time

Location - Remote

**Responsibilities**:
General Administrative Support:
Provide day-to-day administrative support to the team and management.

Manage office supplies, equipment, and coordinate maintenance as needed.

Travel Coordination:
Arrange travel bookings, accommodations, and itineraries for team members.

Process travel expenses and maintain accurate records.

Meeting and Event Coordination:
Schedule and coordinate meetings, including room bookings and equipment setup.

Assist in organizing company events and conferences.

Document Management:
Maintain and organize physical and electronic filing systems.

Assist in drafting, proofreading, and editing documents as required.

Communication Liaison:
Act as a liaison between various departments, ensuring smooth communication.

Distribute internal and external communications effectively.

Visitor Management:
Greet and assist visitors, ensuring a positive and professional experience.

Coordinate with security for visitor access and badges.

Office Organization:
Keep the office environment organized and tidy.

Assist in space planning and arrangements for new hires.

Administrative Projects:
Undertake special projects as assigned by the management team.

Provide support for ad-hoc tasks and initiatives.

**Requirements**:
Proven experience as an administrative assistant or in a similar role.

Excellent organizational and time-management skills.

Strong communication skills, both written and verbal.

Proficiency in MS Office (Word, Excel, PowerPoint).

Ability to multitask and prioritize tasks effectively.

Attention to detail and problem-solving skills.

Professional demeanor and positive attitude.

Knowledge of office management systems and procedures.

**Job Types**: Full-time, Permanent

Application Question(s):

- Are you comfortable working hours that align with UK time zones? (9AM UK Time - 6pm UK Time)

**Language**:

- Chinese (required)

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