School Admin Support

1 week ago

Petaling Jaya, Malaysia St. Joseph’s Institution International (SJII) Malaysia Full time

**Responsibility**:

- To work as part of a team and make a positive contribution to the effective running of the school
- To promote high quality communication between all members of the school community
- To work within all school policies and procedures
- To meet and greet parents and pupils as welcoming face of the school
- To assist with admissions and marketing procedures and events
- To maintain the reception ensuring that the area is well presented, tidy, safe and organized at all times, along with the School Secretary
- To use the School Communications system to communicate with parents
- To arrange appointments and meeting as required by the Heads
- To assist with the administration of school events (Open days and Evenings, etc.) e.g. preparing invitations, programmes, booklets, registers, name labels, tickets, etc
- To assist in the admissions enquiries and follow up procedures of the school
- Prepares a variety of correspondence, reports and other materials (e.g. newsletters, school calendar, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information
- Maintains a variety of manual and electronic documents files and records (e.g. emergency information, facility use, time sheets, school car usage log etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
- Student registration and follow up on absences
- Maintenance of student sign-in/out materials
- Reservation for parents’ workshops or events
- Booking of meeting rooms and equipment
- Liaison with facilities and support staff
- Booking refreshment for events
- Decorating the ES office for relevant festivals and celebrations
- Organizing gifts and cards for leaving staff and speakers
- Secretarial support in ES office including typing letters, printing booklets
- When necessary assist the Secretary
- Tour parents and prospective families around school
- Manage ASCC registers and Billing
- Liaise with parents on late collection of students
- Support the PE department’s sport fixtures
- Any other related office duties as and when required

**We can offer**:

- Full medical cover
- The opportunity to work in a dynamic, state of the art environment
- A caring, inclusive Lasallian school
- A highly effective team committed to supporting each other

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