Order Processing

1 month ago

Kuala Lumpur, Malaysia Glob Pro BrainHunters Full time

RESPONSIBILITIES

**Payroll support**
- Prepares spreadsheet with hours, job numbers, and position titles allocation to payroll within prescribed timeframes.
- Ensures timesheets and job paperwork match.
- Reviews Payroll reports to ensure accuracy against information provided.
- Escalates discrepancies to Payroll and Project Supervisor/ Line manager
- Responds to enquiries from employees, Operations and Payroll.
- Investigate and follow up all variances appropriately

**Procurement and Accounts Payable**
- Raises and closes job and PO numbers as required.
- Approves AP invoices ensuring goods/services were received.
- Maintains job and PO register monitoring PO’s available funds.
- Monitors progress and anticipated completion date for all jobs related to the project.
- Reconciles open job and PO’s report ensuring AP invoices were allocated accordingly.
- Investigate and follow up all variances appropriately
- Ensures procurement services are in line with divisional requirements, policies and procedures
- Follows up approved PO’s where invoices have not been received.

**Accounts Receivable**
- Processes and records financial transactions for projects, including invoicing and payment of accounts.
- Ensures accounts receivable/invoicing processes are efficiently and effectively undertaken.
- Prepares information for inclusion into the specified reports, ensuring information is correct, prepared to the agreed format and structure and completed within the given timeframe.
- Completes cost to invoice reconciliation for the contracts that are based on a pass-through arrangement.
- Ensures information management systems are developed, implemented and utilised.
- Store and file information promptly and readily retrievable when required, with the security of confidential or sensitive material assured.
- Keeps relevant Business Unit Managers aware of problem debtors as appropriate
- Raise and finalize all AR invoices
- Investigate and follow up all variances appropriately.

**Data Management, Administration and Reporting**
- Inputs data into finance/payroll system and ensuring accuracy.
- Gathers and presents information in a timely manner, ensuring accuracy is maintained and presented in a format appropriate to the purpose.
- Ensures written documentation is produced accurately, in the agreed format and in a timely manner.
- Maintains Payroll and System Issues Registers
- Prepares required information for the auditors to assist with the annual audit/review process

**Job Types**: Full-time, Permanent

Pay: RM4,000.00 - RM5,000.00 per month

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