Admin & HR Officer

2 weeks ago


Kuala Lumpur, Malaysia CIJ COMMUNICATIONS SERVICES SDN BHD Full time

Responsibilities: Under the guidance and supervision of the CIJ Admin and Finance Manager, the Admin & HR Officer performs the following tasks and has the following responsibilities: Logistic and Programme Support: - Ensure all CIJ administrative and logistics activities are coordinated effectively;
- Provide administrative and logistics support to team members;
- Coordinate and provide logístical support for programme and operational activities, including preparation of draft budget, travel arrangements, cash advance and per diems;
- Coordinate workshop/training events as required, including hotel liaison and booking, participant confirmation, invitations, travel arrangements, prepare administrative note, supplies and materials, equipment hire and providing point of contact support for participants at events and activities;
- Provide a cash reconciliation report and provide all necessary scanned receipts at the end of each event related to airfare, hotel, and per diem expenses;
- Update and maintain Standard Operation Procedures (SOPs) and workflows related to administrative and logistic tasks. Procurement Management: - Process procurements, including in contacting vendors, obtaining quotes and negotiating terms and conditions;
- Maintain an updated vendor record and provide feedback on the quality of their services;
- Manage and maintain records and inventory of office supplies, equipment and assets;
- Ensure accurate and timely payment of invoices, as necessary, to the suppliers;
- Strengthen capacity of staff in relation to procurement, merchandise distribution and relevant system functions management; and - Participate in budget preparation and monitoring of budget allocation of procurement items to ensure compliance. Human Resource: - Manage office administrative matters, including office maintenance, monitoring office utilities, etc;
- Liaise with insurers/insurance brokers in relation to staff insurance;
- Coordinate staff onboarding plans, including developing and maintaining an effective orientation schedule and asset assignment/distribution to new staff;
- Coordinate staff offboarding plans, including arranging exit interviews and asset handover by resigned staff;
- Verification of monthly staff claims;
- Coordinate organisational events/meetings, such as team building, operational planning meeting; year-end party, monthly staff meeting, etc;
- Assist in planning and implementing initiatives to encourage proactive health and safety behaviours, including taking effective actions to address risks;
- Proactive identification and management of risks within the portfolio to ensure compliance with all relevant legislation, CIJ policies and procedures, including data protection and security measures. - Other duties as directed by Admin and Finance Manager.
Bachelor's or Equivalent



  • Kuala Lumpur, Malaysia Vipicks Resources Sdn Bhd Full time

    **Responsibilities** **HR Roles and Responsibilities.** - Maintaining physical and digital personnel records like employment contracts and contract renewal. - Update internal databases with new hire information - Create and distribute guidelines and FAQ documents about company policies - Gather payroll data like bank accounts and working days - Respond to...


  • Kuala Lumpur, Malaysia Pasona Malaysia Full time

    **Job ID** **22331** **Position Title** - Office Manager(HR and Admin) **Industry** - Entertainment Media - ・Hiring store staff and office staffBusiness manual creation- - ・Labor management: Handling employment contracts, salaries, benefits, working hours, and leave in compliance with labor laws and agreements. Establishing and maintaining labor...


  • Kuala Lumpur, Malaysia ZhenHub Full time

    HR & Admin Officer responsibilities include processing employee data, updating and writing company policies, and managing the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly. **Responsibilities**: - Maintaining...

  • HR & Admin Executive

    Found in: Talent MY C2 - 2 weeks ago


    Kuala Lumpur, Malaysia Agensi Pekerjaan BTC Sdn Bhd Full time

    Job DescriptionOpen Position: HR & Admin ExecutiveKey responsibilities:Provide HR and Administrative support dailyProcess monthly payroll and employees expenses claimsAdminister all relevant paperwork for employees including employment contracts, onboarding and exit clearancePrepare employment contract, promotion letter, bonus letter and etcLiaise with...

  • HR & Admin Executive

    Found in: beBee jobs MY - 3 days ago


    Kuala Lumpur, Kuala Lumpur, Malaysia JAC Recruitment Malaysia Full time

    COMPANY OVERVIEW One of the upcoming retail industries is looking for HR Admin talent based in Kuala Lumpur. As an HR Admin in the retail industry, you'll oversee general affairs. This includes managing staff attendance, recruitment coordination, handling payroll, and liaising with statutory authorities. JOB RESPONSIBILITIES Manage general affairs and HR...

  • HR & Admin Executive

    Found in: Talent MY C2 - 2 weeks ago


    Kuala Lumpur, Malaysia Agensi Pekerjaan BTC Sdn Bhd Full time

    Open Position: HR & Admin ExecutiveKey responsibilities:Provide HR and Administrative support dailyProcess monthly payroll and employees expenses claimsAdminister all relevant paperwork for employees including employment contracts, onboarding and exit clearancePrepare employment contract, promotion letter, bonus letter and etcLiaise with departments for...


  • Kuala Lumpur, Malaysia HR TAG SDN. BHD. Full time

    Our Project Management team enables and executes great work in the smartest way possible. We are passionate about transforming ideas into results, as we constantly negotiate, organize and understand the ever-changing landscape of digital marketing and technology. To help with this, we’re looking for an outstanding Associate, Project Management - a digital...

  • Generalist HR

    1 hour ago


    Kuala Lumpur, Malaysia Gratitude Inc. Full time

    **Role**:Generalist HR **Timings**:Rotational Shifts (Permanent) **Industry**:BPO **Work Mode**:Work from office **Functional Area**:Human Resources Key Skills: Human Resources Human Resource analytics - HR Admin. (HR Generalist, HR Operations, Shared Service Generalist) Associate 1-3 years of experience in HR Administration processes (Employee Data...


  • Kuala Lumpur, Malaysia Thakral One Full time

    **Responsibilities**: - Day-to-day HR and Admin activities. - Maintain and track KPI’s. - Prepare monthly reports such as headcount report, leave report etc. - Maintain accurate records in our applicant tracking system. - Upload of shortlisted profiles into required portals and track submissions - Collection of all documents required for: - Offer roll...


  • Kuala Lumpur, Malaysia IT SEA HOLDINGS SDN BHD Full time

    **General Admin Responsibilities**: - Answering incoming phone calls and attending to visitors - Handling general admin duties including replenishments of stationery and office supplies, tools and equipment loans and calibrations, documentation control & etc - Issuance of purchase orders and draft contract **HR Admin Responsibilities**: - Handling...

  • HR Admin Executive

    Found in: beBee S MY - 4 weeks ago


    Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a software company. about the role They are currently looking for a HR Admin Executive to join the team in response to their growth. The role involves overseeing day-to-day HR operations and office administration tasks. This position requires attention to detail and the capability to handle sensitive information with...


  • Kuala Lumpur, Malaysia SRI RIBUAN INDUSTRIES SDN BHD Full time

    _**HR & Admin Intern / Trainee**_ **Attendance Allowance : RM600 to RM800/month, Mon to Fri ( 8.30am to 5.30pm), Location : Bandar Sri Damansara, KL** **Your Role**: As a HR & Admin intern at Sri Ribuan Industries Sdn Bhd, you have the opportunity to: - Assist in all Human Resource Management and Administrative functions including recruitment,...

  • HR & Admin Executive

    Found in: beBee S MY - 3 days ago


    Kuala Lumpur, Malaysia JAC Recruitment Malaysia Full time

    COMPANY OVERVIEW One of the upcoming retail industries is looking for HR Admin talent based in Kuala Lumpur. As an HR Admin in the retail industry, you'll oversee general affairs. This includes managing staff attendance, recruitment coordination, handling payroll, and liaising with statutory authorities. JOB RESPONSIBILITIES Manage general affairs and HR...


  • Kuala Lumpur, Malaysia Chis International Technical Resources Sdn Bhd Full time

    **HR and Admin Executive** **Desa Pandan Kuala Lumpur** **Salary Range from RM 3000-4500** **Permanent role** **5 days work a week** **Malaysian preferred** **Oil and Gas firm** **Requirements: -** Minimum Diploma or Degree in Human Resources / Business or its equivalent Minimum 3 years of experience in complete spectrum of HR and Administration...

  • Hr & admin exec

    Found in: beBee S MY - 3 weeks ago


    Kuala Lumpur, Malaysia Talentvis Full time

    Well verse with Malaysian Labour Law and Employment Act Minimum 2-3 years relevant working experience in Admin & HR. Required language: English, Bahasa Malaysia and Mandarin. Handle whole recruitment process. Establish, implement and update policies, practices & procedures, SOPs, template, notices & etc. Handle full spectrum of HR including payroll, training...

  • Hr & admin exec

    Found in: beBee S MY - 3 weeks ago


    Kuala Lumpur, Malaysia Talentvis Full time

    Well verse with Malaysian Labour Law and Employment Act Minimum 2-3 years relevant working experience in Admin & HR. Required language: English, Bahasa Malaysia and Mandarin. Handle whole recruitment process. Establish, implement and update policies, practices & procedures, SOPs, template, notices & etc. Handle full spectrum of HR including payroll, training...


  • Kuala Lumpur, Malaysia Abadi Aviation Services Sdn Bhd Full time

    **HUMAN RESOURCES (HR)**: **Handling general HR works such as**: 1. Responsible for timely processing of Payroll 2. To handle submission monthly KWSP, SOCSO, EIS, Income tax & HRDF and make sure payment made before due date. 3. Updating staff's personal file 4. Develop and maintain a filing record system 6. Monitoring new staff joining date, staff probation...


  • Kuala Lumpur, Malaysia Heguru Educational Laboratory Full time

    **Job duties and Responsibilities**: - Provide admin support for HR Department in full spectrum of the HR job scope for the Company and its subsidiaries - Organize and update company HR and administrative related records and documentation - Manage and update HR database such as hiring and termination, sick leaves, and warning letters - Assist in payroll...

  • Senior HR and Admin Executive

    Found in: beBee S MY - 4 weeks ago


    Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyMy client is an established and innovative key player in the industrial manufacturing industry is currently seeking a Senior HR & Admin Executive to join their growing team in Malaysia.Offers up to RM8,000! about the teamYou will report directly to the General Manager based in Malaysia, and functionally report to the Regional HR Manager who...

  • HR Admin

    Found in: Talent MY C2 - 2 weeks ago


    Kuala Lumpur, Malaysia Agensi Pekerjaan BTC Sdn Bhd Full time

    Open Position: HR Admin & Operations Manager A prominent retail organization with a significant presence throughout Malaysia is actively recruiting a skilled HR Admin & Operations Manager to join their esteemed team based in Kuala Lumpur.Key requirements include:– Bachelor’s Degree in Business Administration, Human Resources, Psychology or etc– More...