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Admin Assistant

4 weeks ago

Petaling Jaya, Malaysia Minconsult Sdn Bhd Full time

**A.
**Main Task**
- Extract Information from Screening Check List (SGL) for proposals / EOIs and key in the database and maintain proper Go & No GO SGL filing.
- Monitor and keep tracking with divisions on status of Go & No Go Proposals / EOIs. Constant follow up with divisions to issue Go and No Go SGL.
- Constant follow up for submission copies of proposals & EOIs.
- Responsible to record, retrieve job no. from billings for contract documents from Legal Dept.
- In charge for documentation to purchase tender or attend tender briefing.
- Responsible for preparation of Leave Chart for the Department, including monitoring and recording attendance in intranet when secretary in charged is absent
- Responsible to prepare/update and conduct Training/Orientation on BD Strengths & Functions

**Daily / Weekly Task**
- Arrange BizDev Internal meeting & prepare Meeting Minutes.
- Update white board - Go & No Go proposals / EOIs to follow up.
- Follow up with divisions / dept. for SGL & submission copies.
- Scan & save the submission copies - e-filling & hard copy.
- Record and monitor management letter reference.
- In charge of scanning thinned documents.
- Prepare authorization letter for tender purchase / money order.
- Manage BD Petty Cash

**Ad Hoc Task**
- .Involve in company’s activities including corporate social responsibility activities.
Carry out all tasks related to Minconsult’s operation as directed.

**B. Requirements**:

- At least Diploma / SPM or equivalent.
- At least 3 years relevant experience in administrative works.
- Good command of English and Bahasa Malaysia for both written and spoken.
- Good interpersonal skills. A good team player
- Proficient computer skills and experience in preparing spreadsheets and presentations, Microsoft Office 365 (Word, PowerPoint, Outlook, and Excel)
- A multitasker with the ability to handle pressure, solve tough problems and meet deadlines
Excellent time management and organization skills

**Salary**: RM1,800.00 - RM3,500.00 per month

**Benefits**:

- Additional leave
- Dental insurance
- Flexible schedule
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
- Vision insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administration: 3 years (preferred)