J - Junior Admin Executive [5 Days Chinese Speaking]

7 months ago


Kuala Lumpur, Malaysia AGENSI PEKERJAAN THE SUPREME HR ADVISORY SDN. BHD. Full time

**DUTIES & RESPONSIBILITIES**

Your functions and responsibilities consist but not limited to the following:
Administrative and Account Duties

1) Office:
Ø Answering of phone calls

Ø Upkeep of office

Ø Stationary, printing, postage etc

Ø Annual leave, medical sick leave etc forms must have approval signed by supervisor and scan a copy in the shared folder.

Ø Keep a record of individual employee annual leave, medical sick leave etc in excel file in the shared folder.

Ø All any other administrative works as required.

2) Staffs Claims

Ø Check and verify all claims submitted by staffs, scan a copy to Sandy for payment and save in shared folder - claim files.

Ø Expenses claims to be submitted to Sandy latest by 25th of each month.

3) Petty Cash:
Ø Issue petty cash voucher attached with receipt for all petty cash claims and get Mr. Tan to approve scan a copy to Sandy for payment.

Ø Compute and file monthly petty cash expenses for reimbursement and submit to Sandy for payment latest by 25th of each month.

4) Sales / Accounts Receivable

a. Liaise with customers as when it’s needed by operation or sales department.

b. Invoicing: service form, delivery order, quotation, Purchase order, all documents relate to billing etc..

c. Generate invoice and dispatch the invoice and getting the customer to acknowledge receipt.

d. Scan all invoices and update on the shared folder in running number on invoice files.

e. Follow up on Customers’ payment due and ensure collection in time.

f. Recording of Service forms in running number according to customers and descriptions in shared folder.

g. Keep Track and Update Maintenance contract / Rental contract for quarterly and yearly billing.

h. Organize Filing system by customers’ invoices and related documents.

i. Scan/copy all quotations from sales department and update on shared folder quotation files.

j. Inventory : Keep track of stock movement and every end month submit stock to Sandy.

k. Shipment : Receiving goods and scan all shipping documents to Sandy.

5) Purchases / Accounts Payable

a. Liaise with sub-contractors and purchasing of projects.

b. Organize filing system by suppliers’ invoices and related documents

c. Ensure that all suppliers’ invoices preferably attached with delivery order, approved purchase requisition with job /quotation number indicated and acknowledged/signed by the requestor.

d. Scan a copy of the supplier invoice with necessary attachment to Sandy for payment and save in shared folder

6) To assist Sales/Operations department in all administrative work as when it required.

If you are interested to apply, kindly submit your updated resume in DOC/PDF file and allow our Consultant to match you with our Clients.

Appreciate if you can include details below in the resume:
Current Address / Location:
Current salary:
Reason of leaving:
Expected salary:
Notice period:
Whatsapp: +6016-986 9055

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd

JTK Number: JTKSM 1252

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,200.00 per month

Schedule:

- Monday to Friday

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)



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