Portfolio Management Office, Analyst

5 months ago

Kuala Lumpur, Malaysia AIA Full time

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
- It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030._
- And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business._

Sound like you? Then read on.

About the Role

Position Objective:

- Main focus of this role under prevailing corporate priorities is accountability for the following:

- _
- _Roll down PMO standards to respective project / divisional level in leading business initiatives for successful and quality implementation_
- _Support decision making on project prioritization and implementation as well as improvement recommendation required to mitigate project risk and improve investment returns_
- _Develop project portfolio reporting required for internal and external stakeholders on periodic basis_
- _Consolidate, verify and analyze key project & program details and implement administrative functions within PMO_
- _Track, monitor and analyze funding pool to ensure funding is utilize effectively to deliver maximum investment return_
- _Ensure compliance with project & program management standards, policies, procedures, and templates are adhered at project & program level_
- _Utilize project portfolio management tool established in the organization to standardize reporting and stakeholder management_

Roles and Responsibilities:

- _Supporting product managers with successful delivery of their projects / programs, leading to the growth of a business_
- _Supply right level of information to assist decision making on project prioritization, implementation and improvement recommendation to mitigate project/program risk and improve investment returns_
- _Support portfolio management activities in the entire project lifecycle - from concept, feasibility & financing; through planning, statutory process & design; into procurement, construction, commissioning & operational readiness_
- _Track projects’ performance including project financials, resource management, vendor management during implementation stage additional to project progression and critical metrics and benefit realization post implementation_
- _Develop status report required for collaborators’ update_
- _Cultivate and support an ethical culture to fulfill legal and compliance requirements, and encourage integrity amongst collaborators_
- _Perform other responsibilities and duties periodically assigned by supervisor in order to meet operational and/or other requirements_
- _Demonstrate deep technical capabilities and professional knowledge, ability to quickly assimilate to new knowledge, and possess in depth business insight_

Financial and Non-Financial Measures:

- Performance Metrics: Based on Performance Management goals set and Critical Capabilities (typically project based delivery metrics, budget management)_

Communication Requirements:

- Have insights and know how to handle various collaborators at a timely manner to get agreement, negotiate decisions and influence divisional change_
- _Internal: All level of collaborators from senior leadership to working level._
- _External: Vendors, consulting firms, implementation partners, business partners, distributors (life _planners/brokers/bancassurance_ financial planner)_

Minimum Job Requirements:

- _At least 2 - 4 year(s) of related working experience is required for this position. Preferably from large financial, telecommunication, health service or information technology industries._
- _Strong collaborators’ management and people influencing skills._
- _Excellent communication skills, both written and verbal_
- _Able to establish positive relationships within short period of time and maintain optimally._
- _Able to independently implement projects within scope, budget, encouraged output with excellence._
- _Detailed orientated, and keenness for evident by numbers and analytics._
- _Flexible and adaptable to project environment to accept the change._
- _Experience with large-scale project / program implementation and familiar with project management methodology & lifecycle_

Reporting Structure and Supervisory / Managerial Responsibilities:

- This role reports to Associate Director, Technology Governance_
- This role has no direct reports._
- Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives._

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