Account Receivable Income Audit Executive

3 weeks ago

Kuala Lumpur, Malaysia ELSE Kuala Lumpur Full time

**_IMMEDIATE STARTER REQUIRED_**

**Job title**:_Executive (Accounts Receivable cum Income Audit) _

**Department**: _Finance _

**Report to**: _Head of Finance_

**About Us**:
Locally-rooted but globally-connected, the ELSE brand is conceptualised as a modern day sanctuary and a platform for well-heeled travellers to discover and appreciate the local culture, complemented with world-class service and execution. Located in the centre of Kuala Lumpur’s creative-cultural core and opening in September 2022, Else Kuala Lumpur will be the brand’s debut property. The Else mind-set is about taking a distinct and differentiated approach to hospitality, one where every experience is personalised, thoughtfully crafted, and delivered with sincerity by an incredibly capable team. Join us, to build something truly unlike anything else.

**Position Summary**:
The Accounts Receivable Executive processes revenue, cash/banking information, and accounts traceable transaction, administers guest account collections, reconciles accounts receivable control accounts. This role requires individuals to keep a precise record of all incoming payments and to contact clients to ensure outstanding invoices are paid. This role ensure that all receipts are tracked and regularly check for any discrepancies in payments received. In addition, this role afforded a high level of responsibility and trust

**Duties & Responsibilities**:
**Accounts Receivable**
- Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures. Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved.
- Record, store, access, and/or analyse computerized financial information.
- Collect/Audit paperwork from all revenue centres in the hotel ensuring accuracy and compliance with Internal Controls and hotel policies.
- Maintain accounts receivable customer files and records.
- Generate and send out invoices, follow up on, collect and allocate payments.
- Ensure that operational standards are followed in the accounts receivable duties.
- Maintain up-to-date billing system, carry out, collect, and report activities according to specific deadlines.
- To ensure full compliance of DSS (Payment Card Industry Data Security Standard) for all credit card transactions

**Income Audit**
- Audits the daily revenue figures, supporting reports and vouchers.
- Ensures the relevant Front Office reports are printed, audited, and filed.
- Verifies transactions posted in the daily report, including but not limited to, credit cards, City Ledger, Paid Outs, Allowances, miscellaneous charges, all concessionaires’ sales.
- Audit all city ledger billing to ensure completeness and accuracy.
- Audits all concessionaire revenue to ensure accuracy.
- Audits the Event orders and makes sure every function statement is correct and corresponds to the contract. Any changes need to be verified and authorized by the Food & Beverage Manager.
- To prepare weekly PM Accounts review for distribution to Director of Sales, Head of Finance, General Manager. This is to ensure full compliance to credit policy.
- Reviews all entertainment dockets and officer’s checks, ensuring that all are authorized and signed.
- Audits the daily cash summary prepared by the General Cashier and records the summary in the General cashiers’ report. Cashier over/under must be recorded in the relevant reports and followed up with the outlet manager or reception manager with the results reported to the Head of Finance.
- Spot checks docket prices with menu prices and ensure no guest check left unclosed after 5 hours from time of opening check.
- Posts audited revenue to F&B monthly report.
- Checks that complimentary rooms are duly authorized and authenticity of complimentary upgrades.
- Audits the telephone interface report.
- Validates the Discount Voucher and checks the expiry date.
- Spot checks cashier float counts. To ensure minimum 80% of all house banks are audited monthly and minimum of all house banks are audited minimum once quarterly.
- Takes responsibility for the orderly keeping of restaurant dockets, spreadsheets, tip sheets, credit card vouchers, their timely replenishment.
- To ensure daily service tax are calculated and posted accurately and ensure both accounts are reconciled both accounts monthly.
- To ensure service tax are reconciled prior to payment bi-monthly deadline (on or before 28 th of every January, March, May, July, September, November)
- Performs any reasonable additional task in order that the department functions smoothly.

**Desired Qualifications**:

- **Preferably with knowledge on Xero accounting and front -end system, MS Powerpoint, MS Word, OPERA Cloud**:

- **MUST HAVE 2 year(s) of working experience in Hospitality industry is preferred. (Hotels and Resort).**:

- **Strong knowledge in accounting double entries.**:

- **Prefe

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