Executive Assistant
2 months ago
**THE ROLE**:
We are currently seeking a proactive and passionate Executive Assistant who can play a meaningful role in providing comprehensive administrative and secretarial support to our COO. This position offers the opportunity to anticipate the needs of our executives, proactively serve as a liaison between internal and external stakeholders, and contribute to the achievement of our strategic goals and vision. With your impeccable attention to detail and ability to thrive in a fast-paced environment, you will be a valuable asset to our organization.
**RESPONSIBILITIES**:
- Act as the initial point of contact for the COO, responsible for overseeing and organizing their calendar, scheduling appointments and meetings as necessary.
- Take charge of managing the COO's calendar, ensuring it is up-to-date and efficiently organized.
- Receive and assess incoming correspondence and communications, providing an initial evaluation for the COO's attention.
- Review various documents, including contracts, legal agreements, and non-disclosure agreements, while also proofreading them for accuracy.
- Prepare for both internal and external meetings, including tasks such as developing agendas, taking minutes, and compiling research and presentation materials.
- Handle complex travel arrangements, including flights, accommodations, and visa requirements, and conduct itinerary research and planning for business trips.
- Conduct research and analysis on an as-needed basis.
- Assist in the planning and execution of company-wide events, as required.
- Fulfill any additional tasks as assigned by the COO.
**REQUIREMENTS**:
- A minimum of 3 years' experience offering exceptional administrative support to C-suite executives.
- Previous work experience in fast-paced environments or startup organizations is highly beneficial.
- Possesses an amicable and pleasant demeanor, enabling effective collaboration with diverse stakeholders, while demonstrating a proactive and hospitable attitude.
- Excellent communication skills, both verbal and written.
- Demonstrates impeccable attention to detail and excels at managing multiple priorities within a fast-paced setting.
- Adaptable and resourceful, capable of providing immediate support and troubleshooting in various situations.
- Proven track record of anticipating needs and taking proactive measures.
- Maintains a high level of discretion, confidentiality, and professionalism at all times.
**ENJOY THESE BENEFITS**:
- Full-time remote work setting
- Paid Time Off (30 days annually)
- Observance of public holidays
- Internet Allowance
- Health and Wellness Allowance
- Technology Benefit
- Maternity and Paternity Benefit
- Loyalty Rewards
- Performance-based Incentives and Bonuses
- Outcome-focused Environment
- Hear what our employees say about working with us (link)
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