Admin Assistant Receptionist

2 weeks ago


Johor Bahru, Malaysia Netherlands Maritime University College Full time

**Key Responsibilities: Admin Assistant cum Receptionist**
- Perform general reception responsibilities such as answering incoming calls, handling queries and transferring calls
- Greeting, welcoming and directing the visitors appropriately and notifies the company personnel of the visitors arrival
- Coordinate the administrative reception of visitors (arrangement of vehicles, hotels, dining, etc.)
- Handling of all incoming local/overseas couriers/mails. Perform general mailroom responsibilities. Record receipt of documents or parcel to ensure proper accountability
- Data entry, documentation processing, and filing systematically
- Write a formal letter in Bahasa Melayu & English
- Ensuring the service agreement are keep up-to-date such as Fire Extinguisher, Water Dispenser, and checking on service schedules for other office amenities and appliances
- Create and ensure the administrative e-folders are kept up-to-date e.g.: Phone Directory
- Main Festive celebration/Meetings/Conference/Training: sourcing for catering, placing of orders, coordination of setup
- Preparing of refreshments, plating, cleaning of utensils, arrangement of the drinks and foods before the meetings, clearing the used utensils, replenish the refreshments, chair arrangements, arrange takeaway lunch when required
- Source and procure office stationery, office equipment, pantry supplies
- Ensuring storage room are kept tidy and inventories are adequate for the requirement
- Tidy and maintain the reception area
- Provide day-to-day admin adhoc supports

**Competency**
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Hands-on experience with office equipments (e.g. printers etc.)
- Professional attitude and appearance
- Solid written and verbal communication skills in Bahasa Melayu & English
- Ability to be resourceful and proactive when issue arise
- Excellent organizational skills
- Multi-tasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude

**Salary**: RM1,500.00 - RM2,300.00 per month

Schedule:

- Monday to Friday

Application Question(s):

- What is your current employment status? Please include your availability notice for employment.
- What is your expected salary?

**Education**:

- STM/STPM (preferred)


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