Personal Assistant

5 months ago


Johor Bahru, Malaysia Maven Global Group Sdn Bhd Full time

**JOB OVERVIEW**:

- Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence._

**Main responsibilities**:

- Act as a Private Secretary
- Be a team player - able to work longer hours if required.
- Flexibility and adaptability to given situations
- Good oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Handling all aspects of personal work of the superior including personal social media account, collaboration arrangements
- Screening all incoming calls for superiors/ manage superior health/gym schedule
- Organize and maintaining schedule, making appointments
- Dealing with incoming/ outgoing correspondences.
- Writing letters, dictate minutes and reviewing interview scripts.
- Prepare documents, briefing papers, reports and interview scripts.
- Organize and attend meetings, events.
- Arranging travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.
- Attend all matters as per instructed by immediate superior any person assigned on behalf.
- Assisting in Personal Matters
- Being involved in household matters as assigned from time-to time by managing drivers, maids, any related assigned.
- Ensure the superior is well prepared for meetings, event, function or photo sessions.
- Carrying out background research and presenting findings.
- Organizing and attending meetings to ensure superior is well prepared for meetings.
- Meeting and greeting visitors at all levels of seniority

**JOB REQUIREMENT**:

- At least 3-10 Year(s) of working experience in the related field is required for this position
- Good knowledge in office management systems & procedures
- Required language(s): English, and Bahasa Malaysia
- Independent, mature, resourceful, able to work under tight schedule and fast pace environment
- Possess valid driving license with own transport
- Willing to work on irregular working hours when necessary
- Accountability
- Active in sports/ Fit
- Accountable for the quality, environment, performance, productivity and profitability at the workplace
- Ensure smooth running of the operation in meeting the business goals and department objective

**Job Types**: Full-time, Permanent

Pay: RM5,000.00 - RM5,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Supplemental pay types:

- Overtime pay
- Performance bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Personal Assistant: 1 year (preferred)


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