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Junior Event Coordinator

8 months ago

Puchong, Malaysia Ultimate Evo Full time

**Responsibilities**:
1. *Planning Assistance:* Support in the planning stages of events, which might include brainstorming themes, gathering ideas for event execution, researching venues, vendors, and suppliers.

2. *Coordination:* Work with vendors, venues, and other event service providers to coordinate details on behalf of the senior coordinator or manager. Help in scheduling and attending meetings.

3. *Administrative Tasks:* Manage administrative tasks such as maintaining event files, preparing written communications, creating event itineraries, and ensuring all event details are logged and updated.

4. *Vendor Communication:* Serve as a point of contact for vendors on the day of the event, ensuring they know when to arrive, where to set up, and understanding the schedule.

5. *Budgeting Support:* Assist with event budgeting, tracking invoices and payments, and ensuring that expenses stay within budget.

7. *Logistics Coordination:* Aid in coordinating event logistics, such as attendee registration, seating arrangements, audio/visual equipment setup, transportation, and accommodation arrangements.

8. *On-Site Event Management:* Provide on-site support during events, which can range from setup and tear-down to handling any issues that arise and ensuring the event runs smoothly.

9. *Post-Event Evaluation:* Participate in post-event debrief sessions, assist in evaluating the event’s success against its objectives, and help in gathering feedback from staff and attendees.

10. *Networking:* Engage with clients, attendees, and vendors during events to build professional relationships and represent the organization or company positively.

11. *Team Collaboration:* Collaborate with various internal departments, such as marketing, public relations, customer service, to ensure the event meets the company’s objectives.
- Having the flexibility to relocate abroad for work is a valuable asset.
- Our office is near MRT Bandar Puteri ( 2-3 min walk)

Pay: RM2,000.00 - RM2,500.00 per month

**Benefits**:

- Gym membership

Schedule:

- Monday to Friday
- Weekend jobs

Application Question(s):

- Are you flexible to relocate abroad for work ?

**Education**:

- Diploma/Advanced Diploma (preferred)

License/Certification:

- car license (preferred)