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Event Executive
3 weeks ago
Assist in graphic and event logistics planning, including vendor coordination, and contract management.
- Support the development and maintenance of event budgets, tracking expenses, and managing financial records.
- Collaborate with internal teams to ensure timely delivery of event-related materials and services.
- Assist in sourcing and managing event supplies, equipment, and rentals.
- Aid in creating event timelines, schedules, and production documents.
- Assist with event registration processes, attendee management, and coordination of special requirements.
- Assist in the coordination and execution of pre-event, on-site, and post-event activities.
- Contribute to the development of event layouts, floor plans, and seating arrangements.
On-Site Event Support:
- Provide support during event setup, ensuring that all elements are properly arranged and organized.
- Assist with on-site event management, including vendor coordination, troubleshooting, and guest assistance.
- Collaborate with the event team to address any unexpected issues and ensure a smooth event flow.
- Assist with the coordination of event entertainment, performances, and technical requirements.
- Assist with the management of part timers and staff, ensuring they are informed and well-prepared.
Post-Event Tasks:
- Support the post-event evaluation process, including gathering feedback from attendees, vendors, and stakeholders.
- Assist in the analysis of event data, such as attendance numbers, survey results, and financial reports.
- Contribute to the preparation of post-event reports, highlighting key findings and areas for improvement.
- Aid in the documentation and organization of event files, photos, and related materials.
- Assist the superior by performing ad-hoc duties as assigned
**Job Requirements**
- At least 2-3 years working experience in the event management field.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Online Cloud system such as one drive and google drive is a must.
- Flexibility to work evenings, weekends, and travel as required for event support.
- Passion for the event industry and a desire to learn and grow in a dynamic environment.
- Able to move around independently.
**Job Types**: Full-time, Contract
Contract length: 12 months
Pay: RM2,500.00 - RM3,500.00 per month
**Benefits**:
- Free parking
Schedule:
- Holidays
- Monday to Friday
- Weekend jobs
Supplemental pay types:
- Performance bonus
Application Question(s):
- Are you available to work outside your usual hours when required? (eg. weekends, evenings, public holidays)
- What's your expected monthly basic salary?
**Experience**:
- Event: 1 year (preferred)
**Location**:
- Puchong (required)
Willingness to travel:
- 25% (preferred)
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