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Secretary Admin Executive

3 months ago

Ampang, Malaysia TENAGA BERSIH SDN BHD Full time

We are an established cleaning service company. In line with our expansion, we are looking for dedicated and disciplined individuals to be part of our team for the following positions.

**Secretary cum Admin Executive**
- Coordinate with all association members around Malaysia for and on behalf of the Board of Directors.
- Maintain a systematic filing system and safe keeping of important documents.
- Undertake special assignments, ad-hoc functions and related duties as and when required.
- Perform secretarial duties and responsibilities and provide administrative support to the Board of Directors, and any other personnel authorised by the Management.
- Assist the Board of Directors manage output, workflow and office deadlines.
- Draft and dispatch all Board of Directors’ correspondences to related internal and external parties.
- Managing the Board of Directors' schedules and appointments and keep him posted from time to time.
- Assist the Board of Directors in handling all his personal, private and confidential matters.
- Attend meetings with the Board of Directors when required, write notes and follow up on issues for such meetings.
- Follow up and coordinate activities of various departments within the company and update the Board of Directors on a regular basis.
- Assist in internal events/projects as required and associated with performing duties assigned.
- Plan, coordinate and secure the Board of Directors' official travel arrangements.
- Efficiently perform as the focal person/liaison to new business partners and assist with the pre-requirement documentation for new business ventures. Delegating assignments to the appropriate department and / or making referrals to the appropriate associates.
- Assist in the preparation and compilation of presentation slides and business proposals.
- Coordinating business development activities (pre & post) on a timely manner.
- Assist in AGM preparation and administration functions.
- Other duties as may be assigned by the Board of Directors from time to time.

**Requirements**:

- Degree holder or secretarial certification with proven working records of a minimum 8 years.
- IT savvy & Fast learner
- Verbal and written communication in English and Bahasa Malaysia.
- Time management, Strategic planning skills & Resourcefulness
- Details-oriented, Anticipates needs & Organized skills

Pay: RM5,000.00 - RM6,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Application Question(s):

- Do you have secretarial experience?

Application Deadline: 06/15/2024
Expected Start Date: 07/01/2024