Admin Accounts Clerk

5 months ago

Batu Ferringhi, Malaysia Management Corporation Full time

Are you a highly organized and detail-oriented individual with a passion for managing administrative tasks and handling financial records? We are seeking a skilled Admin cum Accounts Clerk to join our team and provide invaluable support to our organization. If you excel at multitasking, have a keen eye for numbers, and thrive in a fast-paced environment, we would love to hear from you

**Responsibilities**:

- **Administrative Support**: Handle day-to-day administrative tasks such as managing correspondence, preparing notices, maintaining office supplies, and assisting with general office operations.
- **Bookkeeping and Accounting**: Maintain accurate financial records, including accounts payable and receivable, invoicing, expense tracking, and reconciliations. Ensure compliance with accounting standards and company policies. Follow up on residents' late payment, i.e. calling & sending a reminder, preparing documentation for the tribunal proceedings, and following up on court cases. Ensure the contractors are getting their payment on time.
- **Data Entry**: Accurately enter financial and administrative data into the company's systems (ie Condo Master system, access card system), ensuring data integrity and confidentiality.
- **Record Maintenance**: Organize and maintain physical and digital records related to financial transactions, employee data, and other administrative documents.
- **Communication**: Assist in communicating with residents, vendors, local authorities and internal team members to facilitate smooth administrative and financial processes.
- **Financial Reporting**: Generate regular reports on financial transactions, outstanding balances, and other relevant financial metrics to aid decision-making processes.
- **Assistance to Management**: Provide support to management in various tasks, including preparing presentations, reports, and conducting research as required.

**Requirements**:

- **Educational Background**: A high school diploma or equivalent qualification is required. Additional education in accounting, finance, or business administration will be a plus. Fresh graduates are welcome to apply.
- **Proven Experience**: Previous experience in administrative and accounting roles is preferred. Familiarity with bookkeeping principles, financial software, and administrative procedures will be advantageous.
- **Organizational Skills**: Exceptional organizational abilities to manage multiple tasks and deadlines efficiently.
- **Attention to Detail**: A strong eye for detail to ensure accuracy in financial records and administrative tasks.
- **Computer Proficiency**: Proficient in using MS Office suite (Excel, Word, and Powerpoint) and accounting software. Experience with Condomaster is a plus.
- **Communication Skills**: Excellent verbal and written communication skills, especially in _English_, to interact with residents and team members effectively.
- **Integrity**: Demonstrated ability to handle sensitive and confidential information with the utmost integrity and professionalism.
- **Adaptability**: Ability to adapt to changing priorities and take on additional responsibilities as required.
- **Problem-Solving and Conflict Resolution**: Demonstrated ability to identify and resolve issues that may arise during administrative and financial processes. A proactive approach to handling challenges and conflicts within the workplace is essential.
- **Dealing with Difficult Clients**: Experience or capability in managing interactions with difficult clients or challenging situations with professionalism and diplomacy.

**Job Types**: Full-time, Contract, Fresh graduate
Contract length: 12 months

**Salary**: RM2,200.00 - RM2,500.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Batu Ferringhi: Reliably commute or planning to relocate before starting work (preferred)

**Language**:

- English (required)

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