Office Admin Assistant

2 weeks ago


Petaling Jaya, Malaysia Continental Management Resources Sdn Bhd Full time

**Responsibilities**:

- Answer and direct phone calls.
- Organize and schedule appointments, organise & serve refreshments for clients/meetings
- Maintain cleanliness of office, upkeep of all office automation
- Distribute incoming mail, draft correspondence memos, letters, faxes and forms.
- Maintain a structured filing system.
- Maintain & order office supplies - pantry stock, stationery
- Liaise with suppliers, building management office, Company Secretary
- Travel arrangements - flight tickets, hotel, limo, etc.
- Submit and reconcile monthly travel & credit card expense reports.
- Must always demonstrate high degree of integrity in maintaining confidentiality

**Requirements**:

- Minimum 3 years proven experience as an administrative assistant, office secretary or admin secretary.
- Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
- Knowledge of office management systems and procedures.
- Excel in MS Office (MS Word, MS Excel and MS PowerPoint).
- Good time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Strong written and verbal communication skills.
- Professional demeanor and attitude
- Well-organized, detail-oriented
- Must be able to work long hours if required.



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