Accounts Payable Analyst
4 weeks ago
Client Relationships
- Maintain a good working relationship with internal and external clients by processing payment/invoices in a timely manner with adherence to internal policies and applicable tax legislation.
- Ensure accounts payable enquiries are responded to and resolved in a timely manner.
Transactional Processing
- Review, code, and post accounts payable batches for select regional and international offices, including vendor invoices, contractor invoices, expense accounts, manual cheques, wire transfers and electronic fund transfers.
- Facilitate effective payment of supplier and contractor invoices and expense claim forms by utilizing the appropriate payment process and ensuring compliance with Ausenco’s Delegation of Authority (DAM).
- Review payment proposals and cheque runs, ensuring adherence to departmental policies and procedures.
- Review, process and ensure all invoices and expense claims are processed according to the establish work instruction and compliance with Ausenco procedures.
- Ensure the accuracy and the completeness of the invoices and expense claim processed especially for urgent request.
- Ensure all queries are attended on daily basis and closed on timely basis.
- Ensure accurate processing of Taxation information and liaise with AP manager on Taxation related issues.
- Accurately input Invoices and credit notes into the Oracle Financial Systems within agreed number of hours after receipt when there is no electronic data input (EDI).
- Correctly input and gain approval for invoices without Purchase Order received from AR/AP Relationship Manager.
- Ensure all issues are recorded in issue log, review issue log on daily basis and provide progress update to AP Process Manager
- Issue payments for employee share acquisition plan.
- Regular reconciliations of prepaid account and credit card statements.
Reporting
- Provide reports to internal and external stakeholders as required.
- Assist with internal and external audits by providing information requested.
Continuous Improvement
- Contribute towards the continuous improvement of Ausenco's operating systems and procedures, particularly in the Accounting area by monitoring current effectiveness and exploring alternatives.
- Assist in the development of effective financial systems and processes by providing ongoing development of financial processes as the company expands and changes.
**; Requirements**: - Skills and Knowledge - Level of skills and knowledge areas needed to operate competently in role.
- Accuracy, attention to detail and ability to multi-task and manage deadlines.
- Diplomatic, with the ability to problem solve, build relationships, and communicate with internal and external customers in a professional manner.
- Basic accounting skills, including understanding of value added taxes.
- Intermediate skills in Microsoft Office.
- Familiarity with wire transfers and electronic fund transfers.
Work Experience - Detail work experience background, preferred or required.
- 2 to 3 years’ experience in an Accounts Payable role in an international company would be an added advantage.environment.
- Previous experience with Oracle preferred.
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