Internship - Human Resources

2 weeks ago

Kuala Lumpur, Malaysia United Nations Development Programme (UNDP) Full time

**Job Identification**
- 14942

**Locations**
- Kuala Lumpur, Malaysia**Posting Date**
- 11/30/2023, 10:17 PM
- 12/17/2023, 10:59 PM

**Job Schedule**
- Full time

**Vacancy Type**
- Internship Programme

**Practice Area**
- Management

**Bureau**
- Bureau for Management Services

**Contract Duration**
- 3 months

**Education & Work Experience**
- Bachelor's Degree

**Other Criteria**
- Public/Business Administration/Human Resources/Psychology or equivalent.

**Required Languages**
- English

**Vacancy Timeline**
- 2 Weeks

**CORPORATE BACKGROUND**

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

UNDP focuses on helping countries build and share solutions in three main areas:

- Sustainable development
- Democratic governance and peacebuilding
- Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

**INTERNSHIP OFFICE BACKGROUND**

UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent, and accountable. In 2015, as part of this commitment UNDP established a Global Shared Services Centre (GSSC) to ensure optimal and consistent provision of operational services in the areas of finance, HR, procurement, administration to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. The Global Shared Services Centre (GSSC) is part of the Bureau for Management Services (BMS).

As an essential component of the strategic direction of the UNDP Bureau for Management Services (BMS) and the emphasis on the provision of cost effective and integrated management transactions services, the UNDP Global Shared Services Centre (GSSC) combines the resources of GSSC Copenhagen, GSSC Kuala Lumpur and new regional centres in line with approvals from the Executive Group such as Panama, Dakar and Istanbul.

**DUTIES AND RESPONSIBILITES**

Under the supervision and guidance of the HR Associate and respective Team Members, the HR Intern provides administrative support to the implementation of Human Resources services in full compliance with UNDP rules, regulations, and HR policies and guidelines.

The intern is expected to support in undertaking the following specific tasks:
**1.Delivery of Recruitment Service**

Providing support to the team with the recruitment selection processes namely in:

- Posting and sharing vacancy announcements with recruitment partners such as the UNV/UNDP and HR focal point networks.
- Assisting with the administration of written assessments.
- Organization of interviews and panels.
- Updating the status of recruitments, overviews, new hires etc. as and when required.

**2.HR Records Management**
- Ensuring HR records are properly inventoried, stored, archived, retrieved, preserved, and handled appropriately in accordance with UNDP procedures and guidelines.
- Executing the changeover by digitalizing traditional personnel files to electronic records management systems.
- Maintaining staffing lists and reports, as required.

**3.Learning and Development**
- Support in maintaining the mandatory course tracker and corroborate information with all staff/units to ensure correctness.
- Supporting the HR Associate in organizing L&D activities and staff engagement sessions with logistics and designing required communication.
- Maintaining the professional qualification tracker for GSSC staff members.

**4.Other ad-hoc tasks**
- Providing administrative support to the performance management process.
- Supporting on separation process.
- Supporting the Core HR team for any other daily tasks.
- Participating in the weekly meetings of the Unit.
- Assist in organizing HR trainings and meetings including notetaking.
- Maintaining the long service award tracker.

**COMPETENCIES AND SELECTION CRITERIA**
- Interest and motivation in working in an international organization.
- Good analytical skills in gathering and consolidating data.
- Outgoing and initiative-taking person with a goal-oriented mind-set.
- Communicates effectively when working in teams and independently.
- Good in organizing and structuring various tasks and responsibilities.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Responds positively to feedback

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