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Sales&marketing Coordinator Account Assistant
2 weeks ago
**Job ID**
**22884**
**Position Title**
- Sales&Marketing Coordinator cum Account Assistant
**Industry**
- Healthcare/Medical/Biotechnology/Pharmaceutical
- ・Update My Sales & Purchase File by monthly basic
- Update forecast quantity provide by Distributor to the excel sheet.
- Update Sales Data to the file.
- Cross check the formula to avoid error.
・Shopee Live & Shopee Report
- Assist Brand Executive to coordinate Shopee Live.
- Tabulate the Shopee report.
・Distribution Report
- Update distribution data for both GT & MT.
- Manually key the distribution coverage by channel from sales data.
・CSA Monthly Report
- Update the sales data from TTK
- Cross check formula to avoid error.
・Singapore Daily Sales Report & Update
- Update the sales data from TTK &DCH
・Invoice Arrangement
- Print and sorting invoice send by Distributor.
- Collect invoice from TTK & distribute to the sales & marketing team.
・Repacking Tracking
- Update repacking tracking excel file to ensure quantity are tally. Order stickers etc..
・Repacking - Insturction Manual & Inspection Report
- Monitor Repacking material including repacking sticker, inner carton (by monthly).
- Prepare Instruction Manual & Inspection Report for any changes or new SKU list in.
- Reprint sticker if OOS in TTK.
- Act as QA, check on repack quanlity.
・Application Expenses & Claim in system (MYE & MYC)
- Assist on sales & marketing team
- Check balance quantity of DO, attachment of prize delivery.
・Office Sample Tracking
- Keep track the balance of office sample are tally with Excel.
- Collect sample from TTK.
・Assist on parcel delivery
- Giveaway gift posting.
- Assist sales & marketing if any parcel need to courier.
・Forecast Data
- Update forecast data to CSA monthly file for each account & update the sales manager once is done.
・Site Recce /Store Recce / sample pick-up from agency
- ・BR Minutes
- Record BR minutes for team.
・Others tasks as assigned by Sales & Marketing Manager
- Accounting and Shipment
- Shipment:
- Full responsibilites in coordination activities related to purchase orders to suppliers in China and Japan, liaise with them on order status
'-Mornitoring the Swift PO and delivery schedule to ensure on time & accurate delivery from overseas suppliers
- '- Handle the packing list, delivery note and invoices for sell the products to customers when the cargo arrived to warehouse- Coordinate with forwarder prior to arrival of vessel & provide necessary document to make sure custom clearance process smoothly.
- Handle and issue the credit note for damaged stock and samples withdrawn from customer for promotion activation
- Coordinate with forwarder prior to arrival of vessel & provide necessary document to make sure custom clearance process smoothly.
'Accounting:
Assist in the data entry for Account Payable and Account receivable
- Monitor accounts receivable and send the monthly debtor statement
- Analyse Accounts payable Aging and make payment to vendors
- Arrange the courier service and othe admin related works if necessary
- '-Assisting in the accounting activities when assigned
**Salary**
- 4000~5000 (RM)
**Location**
- Kuala Lumpur
**Requirements**:
- Basic Accounting knowledge and bookeeping skills
- Good command in English and chinese, both spoken and written.
- Computer literacy in MS Office, especially Ms Excel. MUST posses a strong skill set with Ms Excel.
- Possess strong interpersonal skill, positive attitude, results oriented, team player and able to work independently.
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