Admin Executive, Operations

1 week ago

Kuala Lumpur, Malaysia CapitaLand Full time

About Us

Headquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real estate investment manager (REIM) with a strong Asia foothold. As at 30 September 2023, CLI had S$133 billion of real estate assets under management, and S$90 billion of real estate funds under management (FUM) held via six listed real estate investment trusts and business trusts, and more than 30 private vehicles across Asia Pacific, Europe and USA. Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics and data centres.

**Job Description**:
Reporting
- Generate and maintain various reports related to carpark management and financial transactions.
- Ensure timely submission of reports and perform reconciliation to rectify variances.
- Perform reconciliation of carpark reports between finance and operations monthly to ensure accuracy.

Vendor Management and Comprehensive Financial Check (CFC) Tracking
- Monitor and update the validity of vendor certifications.
- Manage vendor onboarding and registration processes.
- Block expired vendors promptly to maintain compliance.

Payment Gateway Agreement
- Coordinate the renewal of agreements and collaborate with legal teams.
- Distribute signed agreements to relevant stakeholders.

Insurance Procurement
- Liaise with insurance brokers to update Public Liability Insurance and Workmen Compensation for Service Contractors.
- Collect payment slips from service contractors and update insurance records.
- Compile and circulate certificates of insurance and policies to relevant parties

Tender Process
- Assist in preparing approval papers for new tenders.
- Coordinate tender exercises and ensure timely completion of documentation.

Sustainability Programme
- Collaborate with external vendors or Sustainable Procurement Program (SPP).
- Work with legal team on Memorandum of Understanding (MOU) clauses.

**Benefits**:

- Flexible benefits with comprehensive medical coverage for self and family
- Training and development opportunities
- Subsidised rates at Ascott serviced residences
- Strong advocate of staff volunteerism
- Wellness programmes
- Closing Statement:

- At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

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