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Business Operations Coordinator

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia WIT Ventures Sdn Bhd Full time

We are seeking an exceptional Administrative Assistant to join our dynamic team at WIT Ventures Sdn Bhd. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing top-notch administrative support.

Key Responsibilities:
  • Agreement Preparation and Documentation: Draft and finalize agreements with property owners, ensure all agreements are signed and properly filed within 3 working days of onboarding, and maintain accurate records of all agreements for reference and compliance
  • Invoice Collection and Financial Coordination: Prepare and issue invoices to property owners for various services rendered, follow up and ensure timely payment collection within 14 days of invoice issuance, and address and resolve payment disputes within 7 working days
  • Wi-Fi Application and Setup: Coordinate with service providers to apply for and set up Wi-Fi services for new units, ensure Wi-Fi services are installed and functional before unit operations commence
  • Access Card and Key Tracking: Manage the issuance and tracking of access cards and keys for each property unit, maintain an up-to-date inventory of access cards and keys, and ensure proper return and tracking of keys during tenant move-ins and move-outs
  • Operational Support: Collaborate with internal teams to ensure all units meet operational readiness standards, address and resolve administrative issues related to unit onboarding

In addition to these responsibilities, you will maintain organized records of agreements, invoices, and other administrative documents, and provide regular updates and reports to management.

Requirements:
  • SPM, Diploma, or associate's degree or higher in a related field
  • Prior administrative experience, especially in the relevant industry
  • Excellent written and verbal communication skills in English, Mandarin, and Bahasa Malaysia
  • Strong problem-solving skills and attention to detail