Administrative Coordinator

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia United BC Team Full time
Job Summary

We are seeking an experienced Executive Assistant to join our United BC Team as a key member of our operations team. This role will provide administrative support to our House Account Managers, ensuring seamless execution of tasks and projects.

About the Role
  • Calendar Management: Efficiently manage and organize calendars, scheduling appointments, rescheduling, and confirming meetings.
  • Meeting Coordination: Organize internal and external meetings, preparing necessary materials, information, and logistics in advance.
  • Travel Coordination: Arrange business travel for House Account Managers, including flights, accommodations, transportation, and itineraries, aligning with their schedules and preferences.
  • Correspondence: Handle incoming and outgoing communications, ensuring timely responses and prioritization of urgent matters.
  • Documentation and Reporting: Prepare and manage reports, presentations, and other documentation required for meetings and travel.
  • Time Management: Assist in prioritizing and managing daily tasks and commitments to optimize efficiency and meet deadlines.
  • Event Coordination: Assist with organizing events or business functions related to client needs, including virtual and in-person events.
  • Administrative Support: Perform various office tasks such as filing, organizing, and maintaining records, providing general administrative support as needed.
  • Special Projects: Support House Account Managers on special projects, ensuring successful execution and follow-through.
Requirements
  • Bachelor's Degree in Business Administration, Marketing, or a related field preferred.
  • Proven experience as an Executive Assistant, Personal Assistant, or similar role.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with travel booking tools and managing complex itineraries.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Attention to detail and ability to work independently with minimal supervision.
  • Discretion and ability to handle confidential information with integrity.
  • Strong problem-solving skills and proactive in anticipating the needs of the House Account Managers.


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