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Operations Specialist

1 week ago

Klang, Selangor, Malaysia Different Technologies Pty Ltd. Full time

About You

We are seeking an experienced Business Support Manager to join our team at Different Technologies Pty Ltd. The successful candidate will be responsible for managing daily administrative tasks, processing paperwork related to Vehicle Refurbishment Production, and providing secretarial support to the operational department.

Key Responsibilities

  • Invoice Processing: Ensure accuracy and compliance in receiving and verifying invoices.
  • System Updates: Update costs and upload relevant documents into designated systems and databases.
  • PRPO Process: Raise purchase orders (PO), submit to finance, and reconcile with the finance team's records.
  • Database & Reports: Monitor vehicle details and related reports.
  • Payment Monitoring: Oversee Accounts Payable (AP) and Debtor Statements to ensure timely contractor payments.
  • Petty Cash Management: Record and handle the reimbursement process for petty cash.
  • Operational Administration:
  • Manage daily attendance reports and analysis.
  • Handle onboarding and offboarding processes.
  • Manage and audit devices, driving licenses, and other operational tools.
  • Oversee office supplies management, inventory control, and reporting.
  • Manage Trade Plates - audit & renewal process.
  • General Administrative Tasks:
  • Monitor staff attendance and leave, prepare reports.
  • Manage filing systems, stationery requests, document preparation, typing, copying, binding, and scanning.
  • 5S Compliance: Ensure all team members adhere to 5S operational standards.
  • Project Management: Schedule, assign administrative projects, and expedite work results (as when required).
  • Team Support: Assist the team with organizational tasks and ensure smooth communication.
  • Equipment Maintenance: Work with Facility & Maintenance dept to ensure proper functioning by performing preventive maintenance, managing inventory, and coordinating repairs.
  • Inventory Management: Monitor stock levels, anticipate needs, and place orders for supplies.
  • Team Contribution: Support overall team efforts by achieving related results when needed.

Your Skills

  • Educational Background: Tertiary qualifications or equivalent in a relevant field
  • Experience: Minimum of 3 years of experience in After Sales or Plant Assembly administration.
  • Adaptability: Demonstrate ability to thrive in fast-paced, dynamic work environments.
  • Technical Proficiency: Advanced computer skills with expertise in Google Workspace tools and other relevant software and systems.
  • Communication Skills: Strong interpersonal and communication skills, both verbal & written.
  • Problem Solving: Ability to manage tasks efficiently under pressure and meet tight deadlines.
  • Professionalism: Patience, professionalism, able to work under-pressure and adherence to workplace etiquette at all times.
  • Personal Attributes:
  • Self-driven, proactive, and able to work independently.
  • Dynamic, with a strong sense of integrity.
  • Highly organized, with excellent attention to detail and work ethics.