Administrative Support Specialist

3 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Fragomen Full time

Company Overview

Fragomen is a leading immigration law firm dedicated to delivering first-class services. Our exclusive focus on immigration means you will practice in an exciting, ever-changing and challenging environment with people who are passionate about immigration.

Job Summary

We are seeking an Office Services Coordinator to support our team in delivering exceptional immigration services. The successful candidate will be responsible for providing administrative support, maintaining office security, and ensuring the smooth operation of our office.

Key Responsibilities

  1. Administrative Support
  • Answering phone calls in a professional manner and forwarding calls as necessary
  • Greeting clients and visitors with a positive and helpful attitude
  • Maintaining office security by following safety procedures and controlling access via the reception desk
Courier and Mail Management
  • Arranging courier services and updating receipts in Connect
  • Receiving, sorting, and distributing daily mails, letters, or deliveries timely
Office Supplies and Equipment
  • Managing office supplies stock and placing orders for stationery, printing, and other essentials
  • Purchasing office equipment and obtaining quotations for review
Finance Tasks
  • Collecting government receipts from CWs and downloading them from the MDEC portal
  • Uploading government receipts in Connect and filing them
  • Assisting in verifying outstation claims and reconciling government receipts via cash payment

Qualifications and Experience

The ideal candidate should possess a minimum Diploma qualification and relevant experience in administrative support. They should be proficient in Microsoft applications, reliable, and efficient with strong communication and organizational skills.



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