Facilities Management Coordinator

6 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Touch 'n Go Group Full time
Job Overview

We are seeking a highly motivated Facilities Management Coordinator to join our team. As a key member of our facilities team, you will be responsible for the management of our office facilities and ensuring that they are maintained to a high standard.

Key Responsibilities
  • Facilities Management:
  • Serve as the primary contact for office CCTV management, coordinating vendor maintenance, reports documentation, handling footage retrieval and review, etc.
  • Oversee office facilities and equipment maintenance, ensuring timely repairs, servicing, and smooth operations.
  • Manage meeting rooms VC equipment, including propose improvement to enhance meeting room experience and provide level-1 troubleshooting support to business units when necessary.
  • Act as the liaison with building and facility management team, facilitate service appointments, permit applications, when necessary.
  • Identify and propose office facility improvements to enhance efficiency.
  • Maintain records of office equipment, furniture, and facility-related assets for efficient tracking and procurement.
  • Draft and post internal communications as required.
  • Ensure workplace safety regulations and environmental compliance are met.
  • Promote energy-saving measures, waste reduction, and environmentally friendly practices in facility management.
  • Assist in managing facilities budgets, reviewing expenses, and identifying cost-saving opportunities in facility operations.
  • Work closely with Office Manager in office layout planning, department seating allocations, and optimizing space utilization for efficiency.
  • Assist the Office Manager in office renovation projects, including reviewing and analysing quotation, coordinating with multiple contractors, oversee project to ensure quality and timely completion.
OSH Coordinator
  • To assume role as one of Committee members in Occupational Safe and Health Association (OSHA) and Emergency Response Team (ERT).
  • Organize safety training programs, and annual drills.
  • Document workplace accidents, conduct investigations, and recommend preventive measures.
  • Assist in creating, reviewing, and updating safety policies and procedures.
  • To carry out other duties within the context of the role as OSH Coordinator including but not limited to perform office inspection and ensure office workplace is hazardous-free, advise OSHA on the steps to be taken in the interest of employees' safety and health, etc.
  • OSH Coordinator certification is an added advantage.
Office Management
  • Manage company insurance processes, including reviewing coverage, coordinating with brokers, handling policy updates, and assisting with claims and compensation negotiations.
  • Create Purchase Request (PR) for purchases, perform system Good Receipt (GR) and submission of vendor's invoice for payments.
  • Serve as the key liaison with the building security team regarding visitor management.
  • Address staff inquiries and provide general office support as required.
  • Oversee daily office operations and perform office inspection.
  • Experience in Fixed Asset Management will be an added advantage.
  • Perform additional duties as assigned by the line manager.

  • Facilities Management Coordinator

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia GREAT EASTERN Full time

    Facilities Management CoordinatorGREAT EASTERN is looking for a skilled coordinator to manage facilities and ensure efficient operations.Job DescriptionThe Facilities Management Coordinator will be responsible for:Preparing documentation for tenants fit-out submission and tracking progress.Liaising with Management Corporation of Equatorial Plaza relating to...

  • Facilities Coordinator

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Pasona Malaysia Full time

    Pasona Malaysia seeks a highly skilled Facilities Coordinator to manage and maintain our office facilities. In this role, you will be responsible for ensuring the upkeep and maintenance of our office space, including repair and replacement of equipment and fixtures.**Responsibilities:**Coordinate and oversee facilities maintenance and repairs.Ensure the...

  • Facilities Coordinator

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Smith & Nephew Full time

    Life Unlimited. At Smith+Nephew, we craft and manufacture technology that takes the limits off living.Reporting to the Facilities Manager, Senior Manager, or Regional Director, the Facilities Coordinator is responsible for ensuring a safe, compliant, and efficient work environment at their assigned location.What will you be doing?The Facilities Coordinator...

  • Facilities Management Coordinator

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Basf venezolana, s.a. Full time

    We are seeking an experienced Facilities Management Coordinator to oversee the delivery of centralized administrative and operational tasks remotely for Basf venezolana, s.a. in Thailand. The ideal candidate will bring energy and new ideas to enhance efficiency and service-oriented manner.Main TasksTask Management: Manage employee database, mobile phone,...

  • Facilities and Operations Coordinator

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Touch 'n Go Group Full time

    About the RoleThis Administrative Services Associate position requires a strong understanding of office operations and facilities management. The successful candidate will be responsible for coordinating daily activities, managing facilities and equipment, and providing administrative support to the team.Key ResponsibilitiesFacilitate communication between...

  • Facilities and Operations Coordinator

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Fragomen Full time

    We are seeking a highly motivated Facilities and Operations Coordinator to join our team. As a Facilities and Operations Coordinator, you will be responsible for maintaining the overall operations of our office.Key Responsibilities:Facility Maintenance: Oversee the maintenance of our office facilities.Operations Coordination: Coordinate the day-to-day...

  • Facilities Management Operations Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Professional Real Estate & Property Management Company Full time

    Facilities Management Operations ExecutiveWP. Kuala Lumpur, Federal Territory of Kuala Lumpur, MalaysiaWe're on the lookout for a Facilities Management Operations Executive to join our team at a shopping mall in Johor Bahru.This role focuses on non-technical operations, including:Ensuring top-notch hygiene and cleanliness standardsOverseeing safety and...

  • Facilities Coordinator

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Tan Boon Ming Full time

    About the Role:We are seeking a highly motivated and experienced Property and Facilities Administrator / PA to join our team at Tan Boon Ming.In this role, you will be responsible for overseeing and managing company properties, including handling tenant and landlord rentals, tenancy agreements, building maintenance, and contractor liaison.You will conduct...

  • Facilities Manager Leader

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Touch 'n Go Group Full time

    Job Summary:We are seeking an experienced Facilities Manager Leader to oversee the daily operations of our office facilities. The ideal candidate will have a minimum of 5 years of experience in facilities management, with a strong understanding of office management systems and procedures.The successful candidate will be responsible for managing company...

  • Assistant Facilities Manager

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Touch 'n Go Group Full time

    Job DescriptionWe are looking for a highly skilled Assistant Facilities Manager to join our team. The successful candidate will be responsible for providing support to the facilities team, ensuring that all aspects of facilities management are carried out efficiently and effectively.Key ResponsibilitiesFacilities Management:Serve as the primary contact for...

  • Facilities Management Specialist

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Touch 'n Go Group Full time

    About Touch 'n Go GroupWe are a dynamic organization that is committed to innovation and growth. At Touch 'n Go Group, we value our employees and provide a supportive and inclusive work environment.Job SummaryWe are seeking an experienced Facilities Management Specialist to join our team. In this role, you will be responsible for maintaining office...

  • Real Estate Facilities Coordinator

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Jones Lang LaSalle Incorporated Full time

    Job Description">We are seeking an experienced Facilities Executive to join our team in Kuala Lumpur, Malaysia.About This Opportunity">Focusing on Facilities Performance">As a Facilities Executive, you will be responsible for overseeing the day-to-day operations of a property, ensuring that all administrative functions, security issues, and facility services...

  • Real Estate Facilities Coordinator

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia JLL Full time

    About This Role:This Facilities Executive position at HSBC Malaysia offers a unique opportunity to work in a dynamic environment, driving excellence in facilities management. As a key member of the team, you will be responsible for overseeing day-to-day operations, prioritizing facilities' needs, and striving for continuous improvement in the process.You...

  • Manager, Facilities Management

    3 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Singtel Group Full time

    In this role, you are responsible to handle all the office facilities including but not limited to air conditioning, electricity, CCTV, door access, turnstile, minor office renovations, cleaning & office security, etc.Make an Impact by:Plan, coordinate and implement Predictive and Preventive Maintenance & Servicing Schedules on the building's M&E and...

  • Business Support and Facilities Manager

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Touch 'n Go Group Full time

    Office Management PositionWe are seeking a highly skilled and experienced professional to fill the role of Business Support and Facilities Manager. This position involves coordinating daily activities, managing facilities and equipment, and providing administrative support to the team.Key ResponsibilitiesSchedule and coordinate maintenance and repair...

  • Facilities Manager

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Valiram Full time

    Valiram WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, MalaysiaDirect message the job poster from ValiramPassionate about Technology in HR, Process Automation and PeopleSUMMARYTo ensure that Valiram facilities including Stores, HQ and Warehouse has proper systems and in place to deliver results. Keep our properties, buildings and supporting...

  • Facilities Operations Manager

    5 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Transpacc Property Management Full time

    As a Property Management Professional with Transpacc Property Management Sdn Bhd, you will play a vital role in delivering exceptional property management services to our clients.About the RoleWe are seeking a highly motivated and organized individual to join our team as a Facilities Operations Manager. The successful candidate will be responsible for...

  • Facilities Management Lead

    5 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Trip Full time

    We're seeking a highly skilled Facilities Management Lead to oversee our office operations, facilities, and vendor management at Trip.com Group.This role requires strong leadership, problem-solving skills, and the ability to work independently and collaboratively with cross-functional teams.Manage daily office operations, ensuring maintenance, security, and...

  • Facilities and Office Operations Manager

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Touch 'n Go Group Full time

    About Touch 'n Go GroupAt Touch 'n Go Group, we believe in creating an environment that empowers our people to innovate and grow. We are a dynamic organization that values diversity, inclusivity, and teamwork.Job DescriptionWe are seeking an experienced Facilities and Office Operations Manager to join our team. In this role, you will be responsible for...

  • Facilities Operations Manager

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia JLL Full time

    About JLL:JLL empowers individuals to drive a brighter future in the real estate industry. Our team at JLL combines world-class services, advisory, and technology for our clients, shaping the future of property management for a better world.As a Facilities Executive with HSBC Malaysia, you will play a crucial role in overseeing day-to-day operations and...