Financial Operations Manager

4 days ago

Subang Jaya, Selangor, Malaysia NXTLEARN Full time

NXTLEARN is seeking a highly organized and detail-oriented Finance & Admin Executive to oversee finance operations, administration, and human resources. This role requires strong financial acumen, knowledge of accounting standards, and effective communication skills.

Key Responsibilities:
  • A. Finance Responsibilities
  1. Accounts Receivable and Accounts Payable Management:
    • Manage accurate and timely processing of invoices, payments, and collections.
    • Conduct regular reconciliations of debtor and creditor accounts to resolve discrepancies promptly.
    • Maintain transaction records in compliance with financial policies, ensuring proper approvals.
    • Ensure timely payments to partners, agents, and vendors.
  2. General Ledger and Financial Transactions Recording:
    • Manage the general ledger with accurate entries, ensuring compliance with accounting standards.
    • Support month-end and year-end financial closings, preparing journal entries, accruals, and prepayments.
    • Perform regular reconciliations for bank accounts, balance sheets, and ledger accounts.
  3. Payment and Expense Processing:
    • Prepare and manage payment schedules to ensure timely partner, agent, vendor, and employee payments.
    • Review and process employee expense claims per company policies, maintaining accurate records.
    • Prioritize payments to support cash flow requirements and promote sound financial management.
  4. Financial Reporting and Statements:
    • Generate and compile monthly financial reports, including profit and loss statements, cash flow, and balance sheets.
    • Analyze and report on key financial insights, variances, and trends to support strategic decision-making.
  5. Compliance, Audit, and Process Improvement:
    • Maintain organized financial records to support internal and external audits.
    • Assist in preparing for financial audits with external auditors and filing taxes accurately.
    • Strengthen financial processes, implement internal controls, and ensure regulatory compliance.
  6. Policy Development:
    • Develop and implement financial policies, procedures, and internal controls to safeguard company assets and maintain compliance with regulatory standards.
  • B. Administration & Human Resource Responsibilities
  1. Administrative Operations:
    • Manage petty cash and advance payments, maintaining accuracy in records.
    • Maintain and update the asset register and ensure proper asset tagging.
    • Oversee the supply of office stationery and other essential office supplies.
    • Ensure functionality of all office equipment, including photocopy machines, supplies, and maintenance.
    • Serve as a point of contact for general communications with partners, agents, and vendors.
  2. Human Resource Management:
    • Support basic HR functions as required, assisting with tasks related to employee records, leave management, and payroll & claim processing.
    • Facilitate onboarding processes and administrative support for employees.
    • Promote a positive work environment, uphold company values, and ensure adherence to HR policies.

C. Project Management Responsibilities

  • Documentation Management:
    • Collect and organize all necessary project documentation, ensuring compliance with company standards and potential partner requirements.
    • Maintain accurate and up-to-date records for ongoing projects.
  • Proposal Development:
    • Prepare comprehensive project proposals in both PowerPoint and Word formats, tailored to potential partners' requirements.
    • Collaborate with relevant teams to gather input and ensure the proposals align with project objectives and goals.
  • Project Timeline Preparation:
    • Develop detailed project timelines, including key milestones, deliverables, and deadlines.
    • Coordinate with team members to ensure feasibility and alignment with project scope.
  • Coordination and Communication:
    • Act as the primary liaison between the project team and potential partners.
    • Schedule and facilitate meetings, prepare meeting minutes, and follow up on action items.
    • Ensure timely communication of project updates, risks, and issues to all relevant parties.
  • Monitoring and Reporting:
    • Track project progress and maintain an updated status report.
    • Identify potential risks and propose mitigation strategies.
    • Provide regular updates on project status and deliverables.
  • Administrative Support:
    • Assist in budget tracking and expense management.
    • Coordinate resource allocation in collaboration with team leads.
    • Ensure compliance with company policies and procedures throughout the project lifecycle.

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