Administrative Assistant with Accounting Background

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Hello Dental Clinic Full time
Job Description

We are seeking an experienced Administrative Support Specialist with a background in accounting to join our team at Hello Dental Clinic.

Responsibilities:
  • Data Entry: Accurately input and update information in databases, spreadsheets, and other systems.
  • Filing and Organization: Manage physical and electronic files, maintaining a systematic filing system for easy retrieval.
  • Communication: Handle phone calls, emails, and correspondence, drafting and editing memos, reports, and other documents.
  • Scheduling and Calendar Management: Coordinate appointments, meetings, and events, managing calendars for executives or team members.
  • Customer Service: Assist clients and customers professionally, addressing inquiries and resolving issues effectively.
  • Office Supplies and Inventory: Order and manage office supplies, monitoring inventory levels and reordering as needed.
  • Meeting Support: Set up meeting rooms and prepare materials for meetings.
  • Basic Bookkeeping: Record and process expenses, assisting with financial tasks as needed.
  • Record Keeping: Maintain accurate records of transactions and activities.
  • Technology Use: Proficiency in Microsoft Office and other relevant software, with the ability to adapt to industry-specific tools and systems.
  • Assisting Management: Provide administrative support to executives or managers.
  • Ad Hoc Tasks: Handle miscellaneous tasks such as research or special projects.
Requirements:
  • Accounting Background: A background in accounting or relevant coursework is required.
  • LCCI Qualifications: Must have LCCI Level 2 Certificate in Bookkeeping and Accounting or equivalent.
Desired Skills:
  • Strong Organizational Skills: Ability to manage multiple tasks efficiently and maintain a systematic approach.
  • Excellent Communication Skills: Ability to communicate effectively both verbally and in writing.
  • Ability to Work Independently: Ability to work independently and as part of a team.

Interested candidates should submit their resumes to the designated email address or contact the clinic to schedule an interview.

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