Finance Operations Specialist

2 days ago

Petaling Jaya, Selangor, Malaysia MCC Label Full time

At MCC Label, we are seeking a highly skilled Finance Operations Specialist to join our team in Malaysia. This is an exciting opportunity for individuals who are passionate about finance and operations.

Job Overview:
  • This role will be responsible for ensuring the accuracy and timeliness of financial transactions, including accounts payable and intercompany reconciliation.
  • The ideal candidate will have a strong understanding of accounting principles and procedures, as well as excellent communication and organizational skills.

Key Responsibilities:

Accounts Payable
  • Periodically review vendor and bank master data to ensure records are accurate and up-to-date.
  • Discuss payment terms for new and existing vendors with local business unit Controllers. Ensure approval obtained for any deviation from standard payment terms.
  • Work with VMD Team on review active and inactive vendors.
  • Ensure accuracy and timely processing of vendor invoice for PO and non-PO items. Review and standardize account coding of expenses.
  • Ensure all non-PO invoices are authorized before payment according to DOA.
  • Coordinate with Team Lead and local business unit Controllers to reduce the occurrence of non-PO invoices.
  • Handle and follow up dispute resolution on problematic invoices.
Payment Cycle Management
  • Attain detailed understanding of payment methods and country-specific requirements in integrated (host-to-host) or non-integrated payment portals.
  • Ensure payment cycle runs are in compliance with Company and local regulatory requirements.
  • Streamline payment run cycles and coordinate payment requests by local business units.
  • Coordinate with Team Lead and local business unit Controllers to reduce number of ad-hoc payment requests and other payment matters.
  • Propose authorization controls for payment run approvals in payment portal.
Intercompany Reconciliation
  • Work closely with Company Corporate Accounting on month-end intercompany balance reconciliation and transactions.
  • Work with local business units to ensure compliance with Company policy on intercompany invoice recognition and payment.
Month End Closing
  • Complete month end closing activities according to month end checklist.
  • Ensure MEC reports balance reconcile with GL.
  • Ensure GRIR and AP ageing are maintained up-to-date and propose rectification plan for any long outstanding items.
Compliance and Internal Controls
  • Ensure full adherence to Company's accounting policies, processes, procedures, authorization levels, and SOX controls.
  • Ensure full adherence to document retention as per the requirement by regulatory authorities in the specific country of operations/ business units.
  • Develop and implement internal controls to safeguard Company's assets and ensure compliance with financial regulations.
  • Monitor and evaluate the effectiveness of existing internal controls.
  • Stay updated on accounting standards, regulations, and compliance requirements to ensure the Company's financial practices align with industry standards and legal obligations.
Service Level and Team Collaboration
  • Promote a strong service ethos to support delivery to agreed Service Level Agreements.
  • Act as the focal point to ensure effective communication and resolution of operational related issues and decisions.
  • Build long-term relationships with Company's internal stakeholders and leadership team.
  • Work closely with other operation functions to ensure seamless coordination of financial activities.
  • Participate in continuous improvement initiatives.
  • Perform any other duties as assigned by the Team Manager and/or Team Lead.

To be successful in this role, you will need:

  • Bachelor's Degree in Accounting or Finance related, fresh graduates are encouraged to apply.
  • Ability to work APAC normal shift / EMEA evening shift, especially month-end.
  • Fluent in both spoken and written English.
  • Independent, strong interpersonal and communication skills.
  • Able to multi-task, pay attention to details, good at stress management.

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