Office Coordinator

2 weeks ago


Johor Bahru, Johor, Malaysia Glints Full time

We are seeking a proactive and organized Office Administrator to support our client's daily operations and ensure the smooth running of their office. This is a hybrid role based in a dynamic and fast-paced environment.

**Key Responsibilities:**

  • Greet and assist clients and visitors professionally, managing their inquiries and appointments.
  • Handle incoming communications, including correspondence, while providing administrative support to the team.
  • Maintain client records, ensure confidentiality, and assist with onboarding new clients and staff.
  • Manage office operations, including inventory, supplies, and accurate data entry tasks.
  • Prepare and distribute reports, marketing materials, and assist in event planning.
  • Coordinate meetings, conferences, travel arrangements, and act as a liaison between clients and professionals.
  • Oversee payment processing, billing, budget tracking, and financial reporting, ensuring compliance with company policies and procedures.

**Requirements:**

  • Diploma or equivalent; additional qualifications in office administration.
  • Min. 2+ years of experience as an administrative assistant or in a similar role.
  • Proficiency in MS Office, Notion, and Google Workspace.
  • Ability to quickly learn and adapt to new software applications and tools.
  • Excellent time management and prioritization skills.
  • Attention to detail and problem-solving abilities.
  • Strong organizational skills with the ability to multitask.
  • Excellent written and verbal communication skills.
  • Customer service-oriented with a friendly and professional demeanor.
  • Ability to work both independently and as part of a team.
  • Experience in event planning or marketing support.
  • Familiarity with financial processes such as billing and accounts receivable.

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