Administrative Support Specialist

19 hours ago

Petaling Jaya, Selangor, Malaysia Nirvana Asia Full time

About BG WELLNESS SDN. BHD.

Company Overview

BG WELLNESS SDN. BHD. is a leading consumer wellness company that specializes in developing and distributing high-quality health and beauty products. With a strong focus on innovation, we are dedicated to helping our customers achieve their wellness goals. Our mission is to inspire and empower people to live healthier, happier lives.

The Assistant Director plays a vital role in supporting the Director by providing high-level administrative and operational support. This includes managing personal and professional matters, overseeing logistics, ensuring smooth operation flow, and assisting with global import and export regulations.

This full-time position is based in Petaling Jaya, Selangor, but will require frequent travel and collaboration with international teams. As an Assistant Director, you will have the opportunity to work closely with different departments and stakeholders to ensure seamless daily operations.

Key Responsibilities
  • Personal and Administrative Support:
    • Manage the Director's schedule, appointments, and travel arrangements.
    • Handle confidential personal and professional matters efficiently.
    • Organize and maintain important documents, reports, and records.
  • Logistics and Coordination:
    • Oversee and manage local and international logistics arrangements.
    • Coordinate transportation, shipments, and delivery schedules.
    • Ensure timely and cost-effective logistics operations.
  • Documentation and Paperwork Management:
    • Prepare and review reports, contracts, and correspondence.
    • Maintain accurate records and ensure compliance with company policies.
    • Assist in drafting and processing official documents.
  • Operations Oversight:
    • Monitor and improve operational workflows and business processes.
    • Coordinate with different departments to ensure smooth daily operations.
    • Identify and resolve operational challenges efficiently.
  • Import and Export Compliance:
    • Assist in managing global import and export regulations and documentation.
    • Ensure compliance with international trade laws and customs requirements.
    • Liaise with government agencies and suppliers to facilitate smooth transactions.
Required Skills and Qualifications
  • Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
  • Minimum 3-5 years of experience in executive assistance, operations, or logistics management.
  • Prior experience in international trade or import/export processes is an advantage.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and documentation tools.
  • Knowledge of logistics management systems and international trade regulations.
  • Strong administrative and organizational skills.
  • Excellent communication and interpersonal skills.
  • High attention to detail and problem-solving abilities.
  • Ability to multitask and work under pressure.
  • Strong discretion and confidentiality in handling personal matters.
Benefits

At BG WELLNESS SDN. BHD., we offer competitive remuneration, comprehensive benefits, and opportunities for career advancement. We are committed to providing a supportive and inclusive work environment that fosters personal and professional growth. If you are excited about this opportunity, apply now to join our dynamic team.

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