Executive Assistant to Senior Leadership
3 days ago
Businesslist is seeking a highly skilled and experienced Executive Assistant to support our senior leadership team. This role will be responsible for providing administrative support, ensuring seamless day-to-day operations, and contributing to the success of our organization.
About the Role- This position involves reporting to director and performing secretarial/administrative duties.
- You will be responsible for preparing financial statements, reports, memos, invoices, letters, and other documents.
- A comprehensive inbox management service will be provided for the GED & COO, checking emails, and ensuring queries are correctly answered or forwarded to the relevant person for action; including collation of action points for follow-up.
- You will assist with the preparation of weekly, monthly, or quarterly reports and presentations.
- Expense management will be an essential part of this role.
- You will prepare and circulate agendas in advance of meetings.
- Entering data, maintaining databases, and keeping records will be key responsibilities.
- Liaising with internal departments, answering calls, and making travel arrangements will be required.
- Managing internal and external correspondence on behalf of senior management will be a significant responsibility.
- Scheduling appointments, maintaining an events calendar, and sending reminders will be part of your daily tasks.
- Copying, scanning, and faxing documents, as well as taking notes, will be necessary.
- Preparing facilities for scheduled events and arranging refreshments, if required, will be another aspect of this role.
- Ordering office supplies and replacements, as well as managing mail and courier services, will be essential.
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