Administrative Support Specialist

1 day ago


Kuala Lumpur, Kuala Lumpur, Malaysia Persol Apac Business Support Services Sdn Bhd Full time

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Persol Apac Business Support Services Sdn Bhd in the Federal Territory of Kuala Lumpur, Malaysia.

Responsibilities:
  • Core Responsibilities:
    • Oversee daily operation support/administration activities to ensure seamless execution of business operations by meeting quality and customer service standards.
    • Manage administrative tasks including:
  1. Verify and upload employee/contractor time sheets to related systems for pre-payroll support function.
  2. Coordinate employee and contractor mobilization and deployment, including medical, enforcement/immigration, and visa clearance.
  3. Process purchase orders and administer business license-related matters.
  4. Assist with customer and management reporting.
Collaborate with account manager and/or customer on pre-payroll support function.Ensure candidate data and time & attendance records are accurate and up-to-date in a timely manner.Comply with employee and contractor mobilization and deployment regulations.Resolve issues promptly and efficiently in a collaborative manner.Manage workload effectively, balancing ticket count and multi-tasking while meeting deadlines.Provide regular and ad-hoc reports as needed.Support team members during holidays and offer backup support when required.Cope with high-volume, fast-paced operational business environments.Work independently and collaboratively within a team framework.Demonstrate a systematic and organized approach with meticulous attention to detail.Maintain professionalism and customer focus, handling sensitive information discreetly.Perform additional ad hoc duties and special projects as assigned.

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