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Executive Administrative Assistant

2 weeks ago

Petaling Jaya, Selangor, Malaysia Umdasch Group Full time
Job Overview

We are seeking a highly organized and detail-oriented professional to join our team as an Executive Administrative Assistant. As a key member of our operations team, you will be responsible for providing administrative support, managing office supplies, and ensuring the smooth day-to-day operation of our facilities.

Responsibilities
  • Manage office supplies and stationery, ensuring stock availability and quality
  • Oversee pantry supplies, coffee machines, water dispensers, and water filter system maintenance
  • Coordinate housekeeping and cleanliness of all office areas
  • Supervise server room conditions (temperature, leakage, CCTV decoder)
  • Ensure all machines and facilities are properly maintained and serviced
  • Manage courier services and incoming/outgoing mail handling
  • Plan and execute workstation and seating arrangements, including coordination with HODs and vendors
  • Liaise with landlords, handle rental agreements, renewals, and facility-related issues
  • Monitor facility safety (e.g. pest control, access control) in collaboration with the Safety Committee
Requirements
  • Minimum 3–5 years of working experience in Administration or a similar role
  • Familiarity with vendor coordination, basic procurement, claims, and invoice processes
  • Strong proficiency in Microsoft Office (Excel, Word, Outlook)
  • Good interpersonal and communication skills
  • Experience in facility management or multi-department environments is an added advantage