Administrative Assistant
4 days ago
Nirvana Asia is a pioneering provider of comprehensive solutions across the energy transformation and mining sectors.
With a strong presence in Oil & Gas, mining, and infrastructure industries, we partner with clients to deliver projects safely, on time, and within budget.
Our commitment to quality and innovation drives us to expand our influence globally.
About the RoleWe seek a diligent and meticulous Document Controller to join our team. This remote opportunity from Malaysia supports a project in the Pilbara, Western Australia.
The ideal candidate will support the project management team, oversee document control activities, and ensure accurate document management functions.
This full-time position is based in KL Eco City, with a standard Monday-to-Friday work schedule.
Key Responsibilities:- Manage Project Documentation: Organise and maintain project documentation in accordance with internal systems.
- Enhance Document Control Processes: Collaborate with Project Managers to refine document control processes and systems for projects.
- Coordinate with RSGx Sections: Liaise with relevant RSGx sections to align with existing policies and procedures.
- Create Document Control Framework: Develop and implement a formal document control framework for seamless adoption within the division.
- Optimise Document Control Systems: Support colleagues to ensure document control systems are functioning effectively.
- Maintain Document Repositories: Develop and update relevant document repositories as needed.
- Communicate Procedure Updates: Educate relevant parties on updated procedures and processes.
- Track Document Development Progress: Establish a tracking system to monitor document development progress within the project.
- Ensure Accurate Drawing and Documentation Management: Ensure proper management and control of drawings and technical documentation among project stakeholders.
To succeed in this role, you will possess:
- Qualifications: A strong foundation in project documentation, scheduling, and administrative processes.
- Professional Experience: At least 3 years of experience in Document Control, preferably in the Mining, Infrastructure / Utilities, Oil & Gas, Construction, or related industries.
- Technical Proficiency: Advanced skills in Microsoft Office software applications, with experience in Procore, PIMS, and SharePoint being desirable.
- Problem-Solving and Analytical Skills: Ability to resolve complex problems with precision and accuracy.
- Time Management and Adaptability: Ability to adapt quickly to new tools, systems, and project requirements while managing multiple responsibilities and meeting deadlines.
- Collaboration and Communication: Excellent collaboration and communication skills to work effectively with diverse teams.
Join our collaborative and dynamic team at Nirvana Asia, where we value innovation, career growth, and stability.
This role offers a unique opportunity to advance your career while contributing to high-profile projects in the energy transformation and mining sectors.
How to ApplyPlease submit your most up-to-date CV to apply for this exciting opportunity.
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