Event Operations Manager

2 weeks ago

Penang, Malaysia Penang Institute Full time

The Penang Institute is seeking a highly organized and resourceful Administrative Assistant to support its daily operations. In this role, you will be responsible for handling employee queries, providing administrative support, and serving as the main point of contact for general/public enquiries.

Key Responsibilities
  1. To coordinate the planning, organization, and execution of various events held by the Penang Institute, ensuring successful logistical arrangements and technical support.
  2. To develop and maintain relationships with vendors and suppliers through effective communication and negotiation.
  3. To provide technical support to all employees and ensure the smooth operation of institute facilities.
  4. To oversee the rental of the institute's hall and other facilities, providing tenant support and maintaining accurate records.
  5. To contribute to the efficient functioning of the front office, which involves welcoming guests, receiving and delivering mail and packages, answering phone calls, scheduling meetings, and coordinating office activities.
  6. To assist in collecting and entering data for research purposes.
Essential Qualifications and Experiences
  • A Diploma in a relevant discipline, combined with relevant working experience.
  • Strong English communication skills are essential.
  • Bilingual or multilingual proficiency is a valuable asset.
  • Ability to work efficiently under demanding situations and tight deadlines.
  • Flexibility to work outside regular office hours when necessary.
  • Capacity to address emerging issues and troubleshoot problems on event days.
  • Proficiency in various event software applications.
  • Residency in Penang is mandatory.

This is an on-site position requiring physical attendance in the office from Monday to Friday.

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