Business Operations Coordinator
2 weeks ago
**Job Description**
Virtuos Kuala Lumpur is seeking an exceptional Office Administrator to join our team. The successful candidate will oversee all aspects of office management, including maintenance, supplies, and vendor relations, ensuring smooth daily operations.
The incumbent will provide comprehensive administrative support, encompassing scheduling, travel arrangements, and document preparation, while maintaining filing systems. Additionally, they will assist in HR functions such as recruitment, onboarding, and record-keeping, as well as finance-related tasks including invoice processing and expense tracking.
**Responsibilities**
The Office Administrator will be responsible for:
- Overseeing daily office operations, including maintenance, supplies, and cleanliness.
- Managing office facilities and equipment, ensuring they are well-maintained and functioning properly.
- Acting as the primary point of contact for external vendors and service providers.
- Handling office licensing renewals with the authorities.
**Requirements**
To succeed in this role, you will need:
- A Bachelor's degree in business administration, office management, or a related field.
- Proven experience as an office administrator, office assistant, or similar role.
- Excellent organizational and time management skills.
- Strong attention to detail and problem-solving abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Experience with HR and finance administration is a plus.
- Familiarity with office equipment and procedures.
- Ability to maintain confidentiality and handle sensitive information with discretion.
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