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Finance Operations Specialist

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Fragomen Full time
Job Description

The Finance Shared Services Center is seeking a highly skilled Financial Specialist to support the day-to-day operations of our finance team. In this role, you will be responsible for ensuring the accurate and timely processing of financial transactions, including accounts payable, accounts receivable, payroll, reconciliations, and general accounting.

Key Responsibilities:

  • Accounts Payable & Receivable:
    • Process invoices, purchase orders, and payments in an accurate and timely manner.
    • Ensure all vendor and customer accounts are updated and reconcile discrepancies.
    • Maintain accurate records of transactions and documentation.
    • Assist in handling customer or vendor queries related to payments and transactions.
  • General Ledger Support:
    • Assist with posting journal entries and reconciling accounts.
    • Ensure all financial transactions are accurately recorded in the general ledger and in compliance with accounting standards.
    • Assist in month-end and year-end closing processes.
  • Financial Reconciliation:
    • Perform regular reconciliations of bank accounts, vendor accounts, and other financial statements.
    • Investigate and resolve discrepancies in financial records.
    • Prepare reports as needed for internal or external audits.
  • Payroll Support:
    • Assist with payroll processing by verifying timekeeping data and ensuring the accurate calculation of salaries, wages, bonuses, and deductions.
    • Ensure compliance with local, state, and federal regulations related to payroll.
  • Process Improvement & Efficiency:
    • Identify areas of improvement in financial processes and assist in implementing solutions for efficiency and accuracy.
    • Contribute to the automation and streamlining of processes within the shared services center.
  • Financial Reporting & Documentation:
    • Assist with the preparation of financial reports, statements, and other documentation required by management or external stakeholders.
    • Support the creation of financial models and forecasting as needed.
  • Customer Service & Collaboration:
    • Respond to internal and external inquiries regarding financial transactions, payments, or account status in a professional and timely manner.
    • Collaborate with other departments (e.g., procurement, IT) to resolve issues and ensure smooth operations.
  • Compliance & Controls:
    • Ensure that all financial activities comply with company policies, accounting standards, and regulatory requirements.
    • Assist in maintaining strong internal controls and ensure data accuracy and integrity.

Qualifications:

  • Bachelor's degree in Finance, Accounting, Business, or related field.
  • 1-3 years of experience in finance, accounting, or a shared services environment (fresh graduates with relevant internships may also be considered).
  • Knowledge of accounting principles and financial systems.
  • Familiarity with accounting software (ERP systems such as SAP, Oracle, or others is a plus).
  • Strong Excel skills and proficiency in Microsoft Office Suite.
  • Attention to detail, strong analytical skills, and the ability to handle complex financial data.
  • Good communication skills, both verbal and written.
  • Ability to work independently and as part of a team.

Preferred Skills:

  • Experience in finance shared services or an accounting role is preferred.
  • Knowledge of accounts payable, accounts receivable, payroll processing, and financial reporting.
  • Experience with process improvements or automation tools is a plus.

Work Environment:

  • Fast-paced, team-oriented environment.
  • Occasional overtime during peak periods (e.g., month-end, year-end).
  • Opportunity to work with a variety of internal teams and learn different facets of financial operations.

About the Role

This role offers exposure to multiple aspects of finance, allowing the individual to grow and expand their skill set in a dynamic and collaborative environment.