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Personal Assistant Executive

3 weeks ago

Kota Damansara, Malaysia Reeracoen Malaysia Full time

**Overview**:
**Salary**:
4,000 MYR ~ 5,000 MYR**Industry**:
IT/Telecommunications, Civil Engineering/Architecture- Responsible in managing CEO day-to-day administrative and operational matters.
- Making appointments, travel arrangement, coordinating business schedule, itinerary, minutes of meeting, and general correspondence.
- Assist in organizing of in-house and external events.
- Prepare, compile, coordinate and arrange meeting materials, tools, and facilities for scheduled meetings, appointments, conference, and events. Prepare refreshments and minutes taking as and when required.
- Facilitate communication from CEO to internal and external stakeholders to ensure message are effectively communicated.
- Works closely and effectively with CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Maintaining confidentiality and handling sensitive information with discretion and professionalism.
- Collaborating with cross-functional teams and other departments on special projects as assigned.
- Adapting to changing priorities and managing multiple tasks efficiently in a fast-paced environment.
- Assist with other ad-hoc administration and project requirements as needed.
- Occasionally and willing to outstation travel.

**Qualifications**:
**Requirement**:
2. At least 3 years working experience as Secretary/Personal Assistant to CEO or Director.
4. Exceptional planning, organizational, problem-solving, time management, and multitasking skills. Detail-oriented with a high level of accuracy.
5. Advanced proficiency in office management systems and Microsoft Office Suite.
6. Discretion and trustworthiness when handling confidential information.
7. Strong people skills and social skills, able to be tactful and diplomatic interacting with different levels of people.
8. Ability to work independently and take initiative with sense of urgency, tolerance, and flexibility.**English Level**:
**Other Language**:
English

**Additional Information**:
**Benefit**:

- Bonus based on KPI performance
- Medical/Outpatient RM600 per annual
- Dentist and optical
- Insurance coverage
- If outstation (Pay and Claim)
- AL:12 days ; MC: 14 days**Working Hour**:
9am ~ 6:30pm**Holiday**:
Follow Malaysia PH**Job Function**:

- General affair
- Event Planning/Managemen
- Management
- Public Relations/IR
- International/Comodity Trade Scretary
- Sales coordinator/Admin/Receptionist/Secretary