Finance Coordinator

2 days ago

Malaysia Sunway Group Full time

Keeps the Director of Finance’s schedules and appointments.
- Handles all phone calls for the Director of Finance.
- For important matters and deadlines, prepares a “Follow-up” folder and reminds the Director of Finance of these matters.
- Takes minutes of the Director of Finance (as and when necessary).
- Receives all incoming mails for the Finance Department, sorts and deliver them to the respective accounting personnel.
- To type all special reports requested of the Director of Finance.
- Filing of the Director of Finance documents by item for quick reference and easy retrieval.
- To record all incoming cheques received in the “Daily Cheques Received by Mail” and submit to the General Cashier by 11.00am daily. To ensure that a copy is kept in the file on a daily basis.
- To deliver all reports and documents to the designated department using confidential envelope as and when necessary.
- Obtain and circulate information with respect to designated meetings and prepare the official minutes as and when necessary
- Annual Leaves/other related leaves and TMS:

- Record leaves taken by the accounting personnel and key-in to the TMS system.
- Update Human Resources Department with this information in the standard template provided on a monthly basis.
- Ensure HR Wing, TMS and Finger Scan tally with attendance and submit to Payroll and file.
- Ensure that Chief Cashier submits the Duty Roster for the week by every Wednesday and key-in the work schedules for the F&B Cashiers.
- Liaise with the Car Park Management personnel all matters related to parking of cars.
- Assist Car Park Pass holder with the refund of deposit.
- To ensure that all documentations ie. Application Form, Correspondence, etc are filed in order.

**Job Requirements**
- Secretarial qualification. Accountancy background would be an added advantage.
- Proficiency in both written and spoken English and Bahasa Malaysia.
- Able to retrieve records / documents as and when required.
- Responsive and attend to urgent requirements; maintain confidentiality of Finance’s transactions and correspondences.
- Coordinate and ensure that financial reports are complied with targeted deadlines.
- Team player and good communication skills

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