Administrative Assistant

3 days ago

Petaling Jaya, Malaysia KLCCOFFICE.COM Full time

Admin cum Personal Assistant Job Description

**Responsibilities**:

- **Calendar Management**: Managing complex and ever-changing calendars, scheduling appointments, coordinating meetings (including booking venues, arranging catering, and preparing materials), and resolving scheduling conflicts.
- **Travel Arrangements**: Booking domestic and international travel, including flights, accommodation, transportation, and visas. Creating detailed itineraries and managing travel changes.
- **Online Puchases Arrangement**:Coordinate purchases and delivery of the said item.
- **Administrative Support**: Daily update of company website. Preparing presentations, reports, and other documents. Managing filing systems (both physical and digital). Processing expenses and invoices. Ordering office supplies and managing inventory.
- **Company Errands**: Running company errands such as work related urgent purchases or festive gift purchases.
- **Event Planning**: Assisting with the planning and execution of personal and professional events.
- **Basic Office Management (If applicable)**: Overseeing the cleanliness of the office and making sure daily cleaners are performing their duties.
- **Research and Information Gathering**: Conducting research on various topics, compiling information, and preparing summaries.
- **Project Management**: Assisting with personal projects, tracking deadlines, and ensuring timely completion.
- **Maintaining Confidentiality**:Handling sensitive information with discretion and maintaining strict confidentiality.
- **Clients Walkthrough** - Able to explain and guide client via a simple premise or product walkthrough.

**Qualifications**:

- Proven experience as an admin or Personal Assistant or in a similar administrative role.
- Excellent organizational, time management, and prioritization skills.
- Strong communication skills English and Malay (both written and verbal).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and a proactive approach.
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
- High level of discretion and confidentiality.
- Valid driver's (optional).

**Desirable Qualities**:

- Experience with travel booking software.
- Knowledge of basic accounting principles.
- Familiarity with social media platforms.
- Foreign language proficiency.

**Compensation and Benefits**:

- Salary range from Rm1500 - 3500

**To Apply**:
Please submit your resume and cover letter to [012 2204806].

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM3,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Commission pay
- Retention bonus

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- English
- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

Pay: RM2,000.00 - RM3,500.00 per month

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Bahasa (preferred)
- English (preferred)

Work Location: In person

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